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Elementary Scheduling

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Elementary Scheduling

Elementary Scheduling FAQs

A. The elementary rollover is a process where students enrolled in the current school will be transferred to the next year term and the grade level will be incremented by 1. For example, 1st graders in a 1st grade class will be placed in a 2nd grade class. If there are two 1st grade classes, all students in 1st grade will be placed in only one 2nd grade class. This class will contain all of the students at that grade level but it will not have a teacher assigned. It is a temporary section.  All elementary schools are responsible for creating new sections, assigning appropriate teachers, and moving the students to the correct sections.  The temporary sections will then be closed.
A. New Dual Language Schools must create Instructional Spaces before they can add School Spaces.
A. The elementary rollover is set to take place in early May.
A. You will need the Scheduling Administrator role to be able to create new sections in Sections Editor.
  1. Using your single sign-on, navigate to Admin > Master Scheduling > Sections Editor (make certain that you are in the appropriate school year).
  2. In Sections Editor, click on the “+ New Section” to create a new section. Make certain to populate all of the values when creating the new section.
  3. Use the default start and end dates of the next school year.
  4. Click Save to create the section.
A. A section attribute allows the school user to identify key information about a section such as Additional Educators, English Learner Services, Primary Language, Master Plan Program, and Special Education Type Code, and Dual Language for example.  Per District Policy, a section attribute must be added to a section for any EL student enrolled in that section.  Primary Language and Master Plan Program also have to be populated per MMED.  Special Education sections must be identified as per the Budget Office.
A. After creating a new section, click on the “+” icon.  A new screen will appear “Add Section Attributes” and fill in all of the values that pertain to the newly created section.

Dual Language Schools must also enter the appropriate Section Attributes pertaining to the Master Plan Program, Language of Instruction, and EL Services, as appropriate.
A. Upon enrolling the new student, you may assign the student the appropriate grade level section in the “Walk-In” screen.  You may either type the student’s name or student ID number.
A. There are 3 different scenarios to consider:
 
Scenario 1: Making a schedule change for a class prior to the start of the first instructional day (before the start of the semester or quarter)
 
When making a schedule change for a class prior to the start of the first instructional day, the new section change will appear with a green box and the previous section will be replaced. The section start date will be as of the first instructional day.
 
After change is made, click the file icon to SAVE the change.
 
Scenario 2: Making a schedule change during the first instructional day, or any day thereafter, for a class when attendance has already been submitted
 
When making a schedule change for a class in which attendance has already been submitted, the new section change will appear with a yellow box. Therefore, the student’s effective start date will be on the following day as indicated in the “Start Date”.
 
After change is made, click the file icon to SAVE the change.
 
Scenario 3: Making a schedule change after the start of the first instructional day, for a class when attendance has not been submitted
 
When making a schedule change for a class in which attendance has not been submitted, the new section change will take effect the same day.
 
After change is made, click the file icon to SAVE the change.
 
A. Go to the Sections Editor screen. In Sections Editor:
  1. Find and select the section from which you want to move students
    When the section/class is selected, the students enrolled in that section will appear on the right hand side of the screen
  2. You may choose all students or some of the students by clicking on the individual checkboxes or clicking on the All checkbox above the rest of the checkboxes
  3. Once students are selected, choices appear at the bottom of the screen:
    1. Move Students
    2. Remove Students
    3. Add Students
  4. Select the option to “Move Students” to another section
  5. A list of available sections appear in a pop-up box 
  6. Select the course that the students will move to. Make sure the effective date is the default date for the first day of the school year.
  7. Click on “Submit Changes”
  8. Click on the section that students were moved to check that they have been enrolled into the new section.
A. In the Sections Editor screen:
  1. Find the section that will be closed by typing in the course name or course number in the Course field or typing in the word “unfilled” in the Teacher filter. It may be easier to find the sections that need to be closed by using this method.
  2. Click on the pre-programmed section that will be closed
  3. Once the section is identified, three icons appear: “Plus,” “Pencil,” and “Trash Can” - Click on the “Trash Can” icon
  4. A “End Section” Box Opens. The effective date is defaulted to the first date of the new year
  5. Click “Submit Changes” button to delete the pre-programmed section
  6. A successful message appears to SAVE the change.
A. All “Unfilled 25” sections need to be deleted from Sections Editor once the students are moved to the appropriate grade level sections.  Deleting the “Unfilled 25” is very important so that no student is mistakenly enrolled in these sections.

MiSiS Scheduling Articles

 
 
 
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