Elementary Scheduling

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Job Aid Title	Show Me	Try It
Assign Students for Independent Study Course
Create and Edit Period Groups and Meeting Patterns
Elementary Master Scheduling Basics
Elementary Reorganization Report
Itinerant Course Assignments
Scheduling TE and TK Sections
Section Attributes
Update Class Section Details
Unfilled 25 Positions With Students Scheduled In Classes
Using Sections Editor to Create and Close Sections

Elementary Scheduling FAQs

Q. What is the elementary rollover?

A. The elementary rollover is a process where students enrolled in the current school will be transferred to the next year term and the grade level will be incremented by 1. For example, 1st graders in a 1st grade class will be placed in a 2nd grade class. If there are two 1st grade classes, all students in 1st grade will be placed in only one 2nd grade class. This class will contain all of the students at that grade level but it will not have a teacher assigned. It is a temporary section. All elementary schools are responsible for creating new sections, assigning appropriate teachers, and moving the students to the correct sections. The temporary sections will then be closed.

Q. Why must I create Instructional Spaces if I have a new Dual Language Cost Center?

Q. When will the elementary rollover process take place?

Q. How do I create new sections in the new school year?

A. You will need the Scheduling Administrator role to be able to create new sections in Sections Editor.

Using your single sign-on, navigate to Admin > Master Scheduling > Sections Editor (make certain that you are in the appropriate school year).
In Sections Editor, click on the “+ New Section” to create a new section. Make certain to populate all of the values when creating the new section.
Use the default start and end dates of the next school year.
Click Save to create the section.

Q. Do I need to enter Section Attributes?

A. A section attribute allows the school user to identify key information about a section such as Additional Educators, English Learner Services, Primary Language, Master Plan Program, and Special Education Type Code, and Dual Language for example. Per District Policy, a section attribute must be added to a section for any EL student enrolled in that section. Primary Language and Master Plan Program also have to be populated per MMED. Special Education sections must be identified as per the Budget Office.

Q. How do I create a Section Attribute?

Q. How do I schedule a new elementary student?

Q. How do I make a schedule change for a student’s class?

A. There are 3 different scenarios to consider:

Scenario 1: Making a schedule change for a class prior to the start of the first instructional day (before the start of the semester or quarter)

When making a schedule change for a class prior to the start of the first instructional day, the new section change will appear with a green box and the previous section will be replaced. The section start date will be as of the first instructional day.

After change is made, click the file icon to SAVE the change.

Scenario 2: Making a schedule change during the first instructional day, or any day thereafter, for a class when attendance has already been submitted

When making a schedule change for a class in which attendance has already been submitted, the new section change will appear with a yellow box. Therefore, the student’s effective start date will be on the following day as indicated in the “Start Date”.

After change is made, click the file icon to SAVE the change.

Scenario 3: Making a schedule change after the start of the first instructional day, for a class when attendance has not been submitted

When making a schedule change for a class in which attendance has not been submitted, the new section change will take effect the same day.

After change is made, click the file icon to SAVE the change.

Q. How do I move students from unfilled sections to my newly created sections?

A. Go to the Sections Editor screen. In Sections Editor:

Find and select the section from which you want to move students
When the section/class is selected, the students enrolled in that section will appear on the right hand side of the screen
You may choose all students or some of the students by clicking on the individual checkboxes or clicking on the All checkbox above the rest of the checkboxes
Once students are selected, choices appear at the bottom of the screen:
1. Move Students
2. Remove Students
3. Add Students
Select the option to “Move Students” to another section
A list of available sections appear in a pop-up box
Select the course that the students will move to. Make sure the effective date is the default date for the first day of the school year.
Click on “Submit Changes”
Click on the section that students were moved to check that they have been enrolled into the new section.

Q. How do I delete the temporary, preprogrammed section that is now empty with 0 students?

A. In the Sections Editor screen:

Find the section that will be closed by typing in the course name or course number in the Course field or typing in the word “unfilled” in the Teacher filter. It may be easier to find the sections that need to be closed by using this method.
Click on the pre-programmed section that will be closed
Once the section is identified, three icons appear: “Plus,” “Pencil,” and “Trash Can” - Click on the “Trash Can” icon
A “End Section” Box Opens. The effective date is defaulted to the first date of the new year
Click “Submit Changes” button to delete the pre-programmed section
A successful message appears to SAVE the change.

Q. What do I do with the “Unfilled 25” sections at my elementary school?

MiSiS Scheduling Articles

Elementary Master Scheduling Basics

Elementary Master Scheduling Process Flow

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