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My Integrated Student Information System » MiSiS FAQs

MiSiS FAQs

Frequently Asked Questions

 Using MiSiS   |  Athletic Eligibility FAQs  |  Attendance FAQs   |  Elementary Scheduling FAQs   |  English Learner FAQs  |Enrollment FAQs  | Grades FAQs   |  Graduation Standards FAQs  |  Independent Study  |  Manage Groups FAQs  |  Master Scheduling FAQs
  |  Student Photos FAQs |  Student Support FAQs |  Student Testing FAQs |  Summer School FAQs |  Transcripts FAQs

Using MiSiS

A. Users may log into MiSiS through the MiSiS website. Click on the Log in to MiSiS link on the menu to the left and log in using your Single Sign-on (SSO) user name and password.
 
A. Employees may request access to MiSiS through the oneAccess application. For LAUSD employees, use your Single Sign-On username and password, and then click on the "Manage/Edit Roles" button for MiSiS. For Non-LAUSD personnel, an active Single Sign-On account is needed. If you do not have a Single Sign-On account, click on the "Request for New SSO Account" button to request a new account.
A. A Guide to MiSiS User Roles is posted on the MiSiS website, under the Apply for Access page, to provide schools with recommendations. User roles will be added to oneAccess as new functionality is delivered.
A. Start by going to the LAUSD Single Sign-On Console. The LAUSD Single Sign-On Self Service Console allows users to activate their LAUSD account, change the existing password or update information, and reset the password.
 
 
Assistance is also available through the IT HelpDesk.
A. Teachers must apply for access through oneAccess. The principal or administrative designee needs to approve the teacher’s access.
A. The principal or administrative designee needs to remove the access in oneAccess. Doing so will also remove the teacher from the master schedule in MiSiS.
A. There are 3 options:
  1. Generate a password for the substitute, or
  2. Provide the substitute a paper roster to take attendance manually.
  3. Long term substitutes can be assigned to the classes as well.

For more information, review the Manage Educator Absences and Generate Substitute Slips job aid.

A. Users are encouraged to routinely clear the browser cache by following the directions below for the different internet browsers:
  • In Firefox, go to History and select Clear Recent History.
  • In Safari, go to History and select Clear History and Website Data.
  • In Chrome, go to chrome://history/ and click on the Clear browsing data
  • In Internet Explorer, go to Tools and select Internet Options. From the General tab, under Browsing History, click Delete.
A. To add or remove a bookmark for a page in MiSiS, follow the directions below for the different internet browsers:
  • In Firefox, go to the URL address field at the top of the page and select star icon to save the page as a bookmark
    • To remove the existing bookmark, right-click on the existing bookmark and select Delete option.
  • In Safari, go to Bookmarks tab and select Add Bookmark
    • To remove the bookmark, right-click on the existing bookmark and select Delete Bookmark.
  • In Chrome, go to URL address field at the top of the page and select star icon to save the page as a bookmark
    • To remove the existing bookmark, right-click on the existing bookmark and select Delete option.
  • In Internet Explorer, go to Favorites and select Add to Favorites Bar.
    • To remove the existing bookmark, right-click on the existing bookmark and select Delete option.

Athletic Eligibility FAQs

A. The enrollment information was not properly documented. The Enrollment History needs to be updated, and the permit field needs to be updated with the correct information.
A. The Athletic GPA is frozen five days after the end of the grading period, per policy.  The Report Card GPA will reflect any grade changes made beyond the five days window.
A. The Uniform Contract is no longer a factor to be eligible to play a sport.

Attendance FAQs

A. Users with the Office Manager role need to edit the address by selecting the student, clicking on the Enrollment tab, editing, and saving.
 
Once the record is saved, the Attendance Referral Report will display the correct address.
A. Office school staff must set-up Period Groups and Meeting Patterns that reflect the schedule being implemented at their school.  Setting up the correct meeting patterns will ensure that all teachers are able to take accurate attendance for periods they are are scheduled in.
A. Users with the Office Manager user role must use the Manage Teacher/Class Attendance screen located under the Admin menu to submit/update attendance when a teacher is unable to submit attendance or is no longer at the school.  Refer to the Enter Teacher/Class Attendance as an Office Manager job aid for more information.
The Attendance Summary Report includes an attendance percentage based on a user selected date range.  For more information, refer to the Attendance Summary Report job aid.
A. In order for The Attendance Summary Report to obtain the “Percent Present” for all students, the report adds all the students “Total Days” and divides the sum of all students “Days Enrolled".
 
If you run the report for one student, the instructional days and “Days Possible” will match.
A. When a student is Tardy (T), the student must be marked tardy with the reason code and time-in. If the student Leaves Early (LE) during the same period, the attendance code needs to be changed from Tardy (T) to Leave Early (LE) with the reason code and time-out. Please note that both transactions will be documented in the student’s Attendance Audit report located under the student profile Attendance tab.
A. There are two new parameters that have been added to the Classroom Attendance Totals by Date - Elementary Report: Show Address and Show Phone. These new parameters will allow the user to see students’ address and phone number.
A. If you are updating a student’s attendance for a certain period(s), the user will need to utilize the toggle switch. The toggle switch makes a period(s) active and inactive. If the user clicks on a period(s), that period(s) will be made active, while the others period(s) is/are made inactive.
 
A. Yes, office users can edit an attendance alert by clicking on the pencil icon. If the user wants to delete the attendance alert, the user will need to click on the X icon.
A. The total days possible on the Attendance Referral Report and Attendance Summary Report match; however, the Attendance-At-A-Glance screen is behind a day.  Having this information lag by one day helps the system to run more efficiently.
A. If you have questions regarding Attendance policy and procedures, please contact Pupil Services at (213) 241-3844.
 
If you have questions regarding MiSiS, please contact the MiSiS Helpdesk at (213) 241-5200 (option 5, then option 2) or open a Helpdesk ticket at: https://lausd-myit.onbmc.com/ux/myitapp/.
A. In each classroom, every teacher should have on hand the current Five Column Roster to record attendance in emergency and other situations when MiSiS is not available. An office staff member typically prints and distributes the rosters to teachers, but teachers may also print their own.
 
If teachers cannot submit attendance in MiSiS, attendance should be recorded on a printed Five Column Roster report, adding the names of any students not listed, and crossing out the names of any dropped students; the report must be signed and dated. If attendance is not submitted in MiSiS by the teacher on the same instructional day, office staff must enter the attendance and the paper record must be retained in the office for five (5) years.
A. Under most circumstances, classroom teachers are to submit attendance within the first 15 minutes of start of class.  PE teachers without immediate access to an Internet connected computer are to submit attendance as soon as possible (e.g., in the PE office at end of period).

Elementary Scheduling FAQs

A. The elementary rollover is a process where students enrolled in the current school will be transferred to the next year term and the grade level will be incremented by 1. For example, 1st graders in a 1st grade class will be placed in a 2nd grade class. If there are two 1st grade classes, all students in 1st grade will be placed in only one 2nd grade class. This class will contain all of the students at that grade level but it will not have a teacher assigned. It is a temporary section.  All elementary schools are responsible for creating new sections, assigning appropriate teachers, and moving the students to the correct sections.  The temporary sections will then be closed.
A. New Dual Language Schools must create Instructional Spaces before they can add School Spaces.
A. The elementary rollover is set to take place in early May.
A. You will need the Scheduling Administrator role to be able to create new sections in Sections Editor.
  1. Using your single sign-on, navigate to Admin > Master Scheduling > Sections Editor (make certain that you are in the appropriate school year).
  2. In Sections Editor, click on the “+ New Section” to create a new section. Make certain to populate all of the values when creating the new section.
  3. Use the default start and end dates of the next school year.
  4. Click Save to create the section.
A. A section attribute allows the school user to identify key information about a section such as Additional Educators, English Learner Services, Primary Language, Master Plan Program, and Special Education Type Code, and Dual Language for example.  Per District Policy, a section attribute must be added to a section for any EL student enrolled in that section.  Primary Language and Master Plan Program also have to be populated per MMED.  Special Education sections must be identified as per the Budget Office.
A. After creating a new section, click on the “+” icon.  A new screen will appear “Add Section Attributes” and fill in all of the values that pertain to the newly created section.
 
Dual Language Schools must also enter the appropriate Section Attributes pertaining to the Master Plan Program, Language of Instruction, and EL Services, as appropriate.
A. Upon enrolling the new student, you may assign the student the appropriate grade level section in the “Walk-In” screen.  You may either type the student’s name or student ID number.
A. There are 3 different scenarios to consider:
 
Scenario 1: Making a schedule change for a class prior to the start of the first instructional day (before the start of the semester or quarter)
 
When making a schedule change for a class prior to the start of the first instructional day, the new section change will appear with a green box and the previous section will be replaced. The section start date will be as of the first instructional day.
 
 After change is made, click the file icon to SAVE the change.
 
Scenario 2: Making a schedule change during the first instructional day, or any day thereafter, for a class when attendance has already been submitted
 
When making a schedule change for a class in which attendance has already been submitted, the new section change will appear with a yellow box. Therefore, the student’s effective start date will be on the following day as indicated in the “Start Date”.
 
After change is made, click the file icon to SAVE the change.
 
Scenario 3: Making a schedule change after the start of the first instructional day, for a class when attendance has not been submitted
 
When making a schedule change for a class in which attendance has not been submitted, the new section change will take effect the same day.
 
After change is made, click the file icon to SAVE the change.
 
A. Go to the Sections Editor screen. In Sections Editor:
  1. Find and select the section from which you want to move students
  2. When the section/class is selected, the students enrolled in that section will appear on the right hand side of the screen
  3. You may choose all students or some of the students by clicking on the individual checkboxes or clicking on the All checkbox above the rest of the checkboxes
  4. Once students are selected, choices appear at the bottom of the screen:
    1. Move Students
    2. Remove Students
    3. Add Students
  5. Select the option to “Move Students” to another section
  6. A list of available sections appear in a pop-up box 
  7. Select the course that the students will move to. Make sure the effective date is the default date for the first day of the school year.
  8. Click on “Submit Changes”
  9. Click on the section that students were moved to check that they have been enrolled into the new section.
A. In the Sections Editor screen:
  1. Find the section that will be closed by typing in the course name or course number in the Course field or typing in the word “unfilled” in the Teacher filter. It may be easier to find the sections that need to be closed by using this method.
  2. Click on the pre-programmed section that will be closed
  3. Once the section is identified, three icons appear: “Plus,” “Pencil,” and “Trash Can” - Click on the “Trash Can” icon
  4. A “End Section” Box Opens. The effective date is defaulted to the first date of the new year
  5. Click “Submit Changes” button to delete the pre-programmed section
  6. A successful message appears to SAVE the change.
A. All “Unfilled 25” sections need to be deleted from Sections Editor once the students are moved to the appropriate grade level sections.  Deleting the “Unfilled 25” is very important so that no student is mistakenly enrolled in these sections.

English Learner FAQs

A. Mass reclassification is the process by which a school accesses all students eligible for reclassification in one screen and then clicks the ‘Reclassify’ button once to process all students.  This saves time by reclassifying all eligible students at once instead of searching and reclassifying one student at a time.  This function is only available to users with Principal or Categorical Program Coordinator user role.  The link is found under Admin > Mass Reclassify.
A. Schools can print reclassification letters for the students they reclassify.  If a student reclassified at one school and moved to another school, only the sending school will be able to print the reclassification letter for that student.  
 
For reclassification labels, only the student’s current school will be able to print the reclassification labels. If a student reclassified at one school and moved to another school, only the receiving school will be able to print the reclassification label for that student.
A. Schools must provide parents with the Annual English Learner Letter for continuing English Learners no later than 30 calendar days after the beginning of the school year.
A. Schools may print the English Learner Student Schedule Summary report which lists all students’ schedules.
A. This means that there is no currently enrolled student at your school who has met the criteria for this report, which is to display all students at this location who have reclassified in the last 5 years.
A. The Potential Reclassification Roster only displays the DIBELS MOY (Middle of Year) and EOY (End of Year) results, since only these results can be used for reclassification.  If the most recent DIBELS assessment for a student is DIBELS BOY (Beginning of Year), it will not display on this roster since it cannot be used for reclassification.  
 
The EL Monitoring Roster displays the most recent DIBELS, which could be BOY, MOY or EOY.  This roster displays the most recent assessments, regardless of eligibility for reclassification.
 
A. The English Learner Monitoring Roster has an LTEL column that displays Y/N (Yes/No) to identify if a student is considered LTEL.  In addition to these values, a ‘P’ also displays to identify a student who is considered a Potential LTEL.
A. Potential Long-Term English Learner (PLTEL) students are students enrolled in grades 3-12 who have been identified as EL's for 4-5.9 years.
 
LTEL students are students enrolled in grades 6-12 who have been identified as EL's for 6 or more years.
A. A Long-Term English Learner (LTEL) student is any student enrolled in grades 6-12 who has been identified as EL's for 6 or more years.
A. The Potential Reclassification Roster only displays the Annual CELDT results, since only the Annual result can be used for reclassification.  If the most recent CELDT for a student is an Initial CELDT, it will not display on this roster since it cannot be used for reclassification.  
 
The EL Monitoring Roster displays the most recent CELDT, which could be an Initial or Annual.
A. The rosters will display ELPAC test results if available.  If there are no ELPAC test results, we will display CELDT test results.

Enrollment FAQs

A. The most used Enrollment job aids that are used at the beginning of the year are Enroll Students and Assign Classes, No Show Process, and Withdraw A Student.  These can be found on the MiSiS website.
A. Follow these steps:
  1. Search for student using the first day of school as the "Enrolled as of" date
  2. Go to Enrollment History.
  3. Click on the Grade Level Change link.
  4. Change the Grade Level on the Student Grade Level Change screen.
A. Follow these steps:
  1. Do not schedule the student for classes.
  2. If the student is auto withdrawn by another school, the student will be automatically withdrawn from your school. Generate the Automatic Withdrawal Report to determine which students have been auto withdrawn.
  3. If the student is not auto withdrawn, mark the student as a No Show on the first day of school.
  4. To mark the student as a No Show;
    1. Search for the student.
    2. Under the Enrollment menu, select No Show.
    3. Click the button to "Add New Record" to process the student as a No Show.
  5. The student will be processed as a No Show at night and will be removed from your school the next day.
  6. Run the No Show Report (under enrollment) to verify the student was processed.
Follow these steps:
  1. Do not schedule the student for classes.
  2. If the student is auto withdrawn by another school, student will be automatically withdrawn from your school. Generate the Automatic Withdrawal Report to determine which students have been auto withdrawn.
  3. If the student is not auto withdrawn, mark the student a No Show on the first day of school.
  4. To mark the student as a No Show:
    1. Search for student.
    2. Under the Enrollment menu, select No Show.
    3. Click the button to "Add New Record" box next to process student as a No Show.
  5. The student will be processed as a No Show at night and will be removed from your school the next day.
  6. Run the No Show Report (under enrollment) to verify the student was processed.
Follow these steps:
  1. Search for the student.
  2. Go to Enrollment > Withdrawal History
  3. Click "Add New Record"
  4. Enter the Withdrawal Date of last day student was present in current school year.  Enter the Withdrawal Code and Reason.  Click Save.
  5. Withdrawing the student will remove student from courses scheduled for the future school year.
The Enroll Student and Assign Classes job aid can be found in the Enrollment section, under MiSiS Training, Job Aids.
MiSiS has a No Show Process for withdrawing students from a school. The job aid for the No Show Process can be found in the Enrollment section of the Job Aids page.
A. Before marking student as a “No Show” make certain to run the Attendance Not Submitted report to verify that all teachers have submitted attendance.  For possible “No Show” student, verify that the student did not pick up a schedule and that the student is marked absent with reason code “UC”.  Run the Master Absence Report to determine if the student was marked absent.  If the student was marked absent on the first day of school, you will need to mark the student as “No Show”.  It is a recommended practice to print the student’s schedule prior to marking the student as “No Show” in case the student reports to school in the next few days.
A. This process allows a school to enroll a student who is currently enrolled at another LAUSD school.  This process will withdraw the student’s record from the previous LAUSD school to the new school.

Grades FAQs

A. In order to have an LAUSD Official GPA and Rank, students must have attempted a minimum of 90 credits in LAUSD schools, where at least 20 credits are in the Fall semester of 12th grade.
A. The class size for the official rank is based on the number of seniors who have a valid LAUSD Official GPA. Not all seniors will qualify for an LAUSD Official GPA, therefore, the official rank class size will not necessarily be the same as the total number of seniors.
A. Occasionally, for special circumstances, such as when a student has the opportunity to attend a special program that begins prior to the end of the semester, the teacher may, upon the approval of the Principal, or designated administrator, submit the final grade for the student, to be entered into MiSiS by an authorized personnel.
A. A list of comment codes can be found in the MiSiS Resources and Job Aids section under Grades.
A. The Athletic GPA is frozen five days after the end of the grading period, per policy.  The Report Card GPA will reflect any grade changes made beyond the five days window.
A. The Eligibility GPA is recalculated when any grade changes are made up to 5 days after the Midterm and Final Grades entry cutoff dates.  On the 5th day, the calculation is frozen and any grade changes after are not included in the GPA.

Graduation Standards FAQs

A. Users can generate the Graduation Progress Report which displays courses taken at each grade level by semester.  This report is available at the student profile under Academics > Reports > Graduation Progress Report.  This report is also available to parents via the Parent Portal.
A. This is due to the rules that apply for each section.  The CDE section is based on California Department of Education rules which does not allow course validation and requires that courses be completed in grades 9-12.  The LAUSD A-G section is based on CSU rules which allows course validation and also grants semester credit to the ‘C’ and ‘E’ subject courses taken in middle school.
A. If you click on the Total Credits value that’s displayed on the Graduation Standards Summary screen, a new screen will pop up that includes all of the courses that were used towards the count of the total credits earned.
A. The IGP and Graduation Standards screen identifies courses that are RECOMMENDED with the (r) symbol.  These are courses that meet the UC admission requirement OR are additional course(s) recommended by CSU.  The IGP and Graduation Standards screen also identifies REQUIRED courses with the (q) symbol.  These are courses that still need to be completed in order to meet LAUSD graduation requirements.
A. The information for the IGP report is updated on a nightly basis.  Changes will be reflected the next day.
A. This functionality has recently been added to MiSiS.  From the student profile screen you can navigate to Academics>Reports. There you will find a list of student reports that now includes the high school IGP.  When selected it will auto-populate all selection parameters and allow you to export it to PDF.
A. The Graduation Standards summary screen provides an overview of years and semesters completed.  However, in order determine if a student has met all specific subject requirements, it is necessary that you view the LAUSD A-G, CDE, and other LAUSD requirement detail screens.  The IGP report is another valuable tool that you can use to determine whether students have met all specific subject requirements.

Independent Study

A. BUL-6779 Guidelines for Independent Study outlines the policies and guidelines for IS programs.
A. No. Enrollment in Independent Study does not take place until a valid Master Agreement is on file. The Master Agreement for Independent Study serves as authorization to substitute the student's work product for the student's presence in a classroom. The Master Agreement shall be signed and in effect prior to the start of Independent Study (EC 51747).
A. Yes, EC Section 46300 (e) (1) allows districts to claim apportionment for students "participating in independent study" for a minimum of five consecutive school days.
A. Yes, one full (current) school year.
A. Yes, a student can be enrolled in IS to start the first day of school, with the Master Agreement Contract end date on the last day of school. All required signatures must be obtained and dated on or before the start of the Master Agreement Contract.
A. No, a student cannot be scheduled in IS after the fact.  A Master Agreement must be in effect and student must be scheduled in IS prior to their leave.
A. Refer to the job aids available on the MiSiS website, Training > Job Aids > Independent Study.
A. Period X and room number IS must be used.
A. The following is to be set up in the Scheduling Module:
  1. Periods: Add period X.
  2. Section Types: Create an Independent Study (IS) Section type.
  3. School Courses: Associate new section type (IS) with course to be used for IS.
To enable attendance submissions for Period X, create a Period Group that contains period X and update the Meeting Patterns in MiSiS.
A. The following is to be set up in the Scheduling Module:
  1. Periods: Add Period X.
  2. Section Types: Create an Independent Study (IS) Section type.
  3. School Courses: Associate new section type (IS) with course to be used for IS.
  4. Sections Editor:
    • For academic courses, create IS sections for the equivalent courses using the same classroom teacher, room number and period. The section type of IS must be used.
    • All schools shall use a homeroom with Period X. The section type of IS must be used. Select homeroom teacher and room number of IS. The homeroom will be used to record attendance.
  5. Section Attribute: Once the section has been saved, the Add Section Attributes screen will display:
    • For academic courses, ensure that Independent Study and the Exclude Attendance are the only attributes selected.
    • For homeroom, ensure that Independent Study and Exclude Grades are the only attributes selected. This section is used to record attendance.
To enable attendance submissions for Period X, create a Period Group that contains period X and update the Meeting Patterns in MiSiS.
A. Follow the procedures below:
  1. Go to the Admin > Instructional Space Settings, click Add a new record > Space Name/Number: IS, Space Type: Classroom, Capacity: enter as needed, Available?: Yes, and save the record.
  2. Go to Admin > Master Scheduling > School Spaces > enter IS on Space Name > double click on IS. Once this is done the IS room number will apper on the sections editor room dropdown menu.
A. The student’s Independent Study section start date must be the next instructional day after the student’s classroom section end date. The student’s Independent Study section enrollment start and end dates must be aligned with the start and end dates of the Master Agreement.
A. No, attendance is submitted once the student returns and the assigned work is evaluated. IS sections are excluded from the Attendance Not Submitted Report and parents do not receive Blackboard Connect absence calls.
A. The regular classroom teacher must sign and date the submitted work on the day it was received as established in the Master Agreement. S/he evaluates all assigned coursework, determines the number of equivalent attendance days, and records it on the submitted work and on the Record of Assignment form (ROA). S/he evaluates all assigned coursework, determines the number of equivalent attendance days, records it on the submitted work and on the Record of Assignment (ROA) form, and changes the A5: Absent Administrator Approval-Justifiable Personal Reasons default to P: Present for each attendance day. The teacher provides a signed and dated copy of the ROA to office staff for audit purposes.
A. No, attendance credit may not be earned for work submitted after the due date. Such work only qualifies for academic credit.
A. After the student is scheduled in IS, to enable attendance submissions for Period X, create a Period Group that contains period X and update the Meeting Patterns in MiSiS.
A. Correcting the meeting patterns for dates that have already passed requires that the school fax a letter on letterhead signed by the principal to be submitted to the HelpDesk.
A. No, they are not included in either report.

Manage Groups FAQs

A. There are a few ways:
  1. Through manage groups, edit membership, once a group is created.
  2. Through advance search, select students, select overall action tab to assign group, fill out required information and submit.
  3. Through the Miscellaneous Tab on the Student Profile. Add a new group.
A. Use the effective dates in Manage Groups to end or extend a group. To end a student enrollment in a group, use edit membership to change the end date for the student.
A. Use Manage Groups to delete a group.  Only the creator of the group and the scheduling administrator can delete groups.
A. Use Manage Groups to create a group, dynamic or static.  Check the “For Next Year Scheduling” and “Include Magnet schools” boxes.  These groups will display in the next year scheduling groups for future programming.  If you check the “Show in Request Generator” box, this group will be available for use with the Request Generator functionality.
A. Manage Group to create a group, dynamic or static.   Select the counselor’s name from the “Group Leader” dropdown, select the Group Category of “Administrative” “Counseling”.  Select the “Display on Profile” box so that the counselor’s name will appear in the student profile page.  Please remember that students should only belong to 1 counseling group.  If students are receiving additional supports, use other categories such as “Academic” or “Behavioral Intervention”.

Master Scheduling FAQs

A. The Walk-In screen has been updated to include more identifying information for students.  The Students grid shows all of the students enrolled at your campus.  The Student Summary grid shows the selected student’s details, such as counselor name, alerts and quick links to the transcript and English learner information.  The Student Schedule grid shows the selected student’s schedule of classes, periods, and options to select past sections, hide.  The Offered Sections grid details the sections by course name, teacher, or section type that are offered at your school.  The Requests grid shows student, requests by course number and course name, that were scheduled and unscheduled for the selected student.  You have the option to use the Automated Scheduler to have the scheduling engine schedule those unscheduled requests.  This is usually used for students that walk in after the school year has started.  Please refer to the master scheduling guide on the MiSiS website for more details.
A. When creating a new section, you will select the course and the associated section type that corresponds to that course.  If the association between the course and the section type was not created in the School Courses screen, you will not see those section types appear in the drop-down in Sections Editor.
A. When adding courses to your School Courses screen, the Scheduling Admin. will be prompted to associate the course with a section type.  If no section type will be used, the option will be “None”.  This association will make the course unique from other variations of the same course.  Anywhere where school courses appear, will have the pre-associated course with the section type.
A. Follow REF-6906.1 - Fall Census for Elementary and Secondary Schools, now available on the LAUSD website, for the latest details.
A. As you begin to map your courses, run the Concurrent Term-Course Mapping report to verify accuracy of mappings before committing.
A. The Scheduling Admin role uses the Concurrent Term Editor to rollover over sections and students enrolled in those sections from one term to another.  It has the option to use the auto-populate feature to map annual courses from the fall term to the spring term.  Annual courses are those that have an “A” section and a “B” section.  When the Auto Populate button is clicked, it will automatically rollover the annual courses.  Courses that are semester or that don’t have a “B” section, will have to be done manually by adding the target course in the appropriate target term.  For example if adding a mapping for a semester course such as Intro Comp, create the sequential course in the school courses screen for the next term.  If using the Add functionality instead of the Auto Populate option, make certain to create the sections in the School Courses screen for the target term before adding any mappings in the Concurrent Term Editor screen.  A new job aid, a Concurrent Term checklist, and a scheduling guide are available on the MiSiS website that outlines the process.
A. Once students are enrolled in MiSiS, their names will appear in the Walk-In Scheduler.  You may begin assigning classes by clicking on “Hide Teachers”, selecting all “Courses”, clicking on “+” sign next to each course.  Once all appropriate courses are selected, you may click on “Run Automated Scheduler” to have the engine place the courses.  Keep in mind that courses must be available in Sections Editor and there must be space to program the students.
A. The critical reports to run in preparation for opening are: Class Enrollment, Teacher Section Assignment, Student Schedule Summary and Student Program.
A. You should run the Student Schedule Summary report in “Room Finder” option.  Select the appropriate period indicating the room number of where students should report to pick up their student program.
A. This problem has been identified as an issue with the cache.  Schools will need to clear the browser cache if this happens. For instance, to clear the cache in Firefox:
  • Open Firefox
  • Click on History from the menu bar
  • Click on Clear Recent History
  • Clear everything
  • Click on Clear Now
  • Restart Firefox
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A. Mass Request Editor allows the Scheduling Administrator to move a large group of students from one course request to another.
A. Linked courses are a set of courses that are assigned to a specific group of students (e.g., Period 1 Math and Period 2 Math Intervention). Combined courses are the equivalent of double rostering, where a teacher is assigned to provide instruction for two or more courses during the same period (e.g., English 9A and English 9A Sheltered).
A. In Sections Editor you will need to unlink or un-combine the sections first.  Click on one of the icons for linked or combined sections and then select the Separate button at top of sections area. Edit the section and then link or combine again.
A. Changes can be made under Sections Editor through the Post-Commit tool.
A. No, you can only commit one master schedule per term.
A. Changes can be made under Walk-In Scheduler. The job aid is available on the MiSiS website. Please make sure to review the appropriate end and start dates for the student’s sections. Sections cannot be changed if attendance has been taken. The change will have to take place the next school day. You may print the Add/Drop report from the Walk-In link when making changes to students’ schedules.
A. Changes can be made under Sections Editor. The job aid is available on the MiSiS website. Click on the pencil icon to make changes to the sections. Various items in the section may be edited such as section type, teacher name, capacity, and room. Please take note of the effective date of the change. Click submit to process the change.
A. Anyone can apply for school access. It is up to the school administrator(s) to grant access. The school administrator grants access when they receive an approval request from EZAccess.
 
Users cannot lock who access to your schedule. You can limit this by not approving staff for the Scheduling Administrator user role.
 
A. The steps for this process are on the MiSiS website under MiSiS Resources and Job Aids. Go to the section on Master Scheduling. This process can be accomplished pre-commit through Mass Request Editor. Post Commit, this can be done using Section Editor.
A. Scheduling flow charts and the training guides are available on the MiSiS job aid page at the bottom.
Training sessions will be available throughout the Fall semester. Please review the available training sessions listed in the Learning Zone.
A. This information can be covered during the Open House sessions. Open House sessions will continue to be offered throughout the year. All courses are available through the Learning Zone.

Student Photos FAQs

A. Access to the LAUSD Photo Portal outside of the District’s network requires the use of the District’s Virtual Private Network (VPN). VPN allows access to internal district systems with sensitive student information. A guide to using the VPN can be found on the IT HelpDesk website. Users may also contact the HelpDesk at (213) 241-5200 for more guidance on VPN access. HelpDesk hours are Monday – Friday from 7:30 a.m. – 3:30 p.m.
A. The Photo Portal has a roster that can be downloaded. This roster has a “status” column that indicates whether a photo has or has not been uploaded. To access the roster, click on the “roster” button and then find the “download” button.
A. If the school has an agreement with a photography vendor, the vendor must have the following in place in order to start uploading photos:
  1. Active SSO account
  2. Active VPN access
  3. Registered as a vendor within the Photo Portal - Refer to Vendor Registration to Photo Portal job aid for more information
  4. School Principal has granted vendor access to Photo Portal - Refer to Granting Access to Photo Vendors and Designee job aid

If the vendor needs to register for an SSO account or VPN access, contact the MiSiS helpdesk (213-241-5200, option 5) and provide them with the name and contact information of your photography vendor.

The Principal, or Designee, can also access the Photo Portal to upload images throughout the year.  Refer to the Photo Upload of Student Images job aid for more information.

A. Yes, school sites can upload their own student photos via the Photo Portal.  Principals, or their designees, have access to upload images.  Refer to the Photo Upload of Student Images job aid for instructions.
A. Since photos are uploaded via the Photo Portal, they must adhere to certain requirements:
  • File Size – 15-30kb
  • File Format – jpg
  • Naming Convention – 10-digit student code (000000x000.jpg)
  • Aspect ratio - .75
  • Dimensions – 175x233 or equivalent (must meet all above requirements)
A. Images uploaded to the Photo Portal will not automatically appear in MiSiS until the next day.  The Photo Portal has a regularly scheduled nightly sync with MiSiS.
A. Schools should contact their photo vendor, who will be able to make the correction via the Photo Portal.

Student Support FAQs

A. Student Support combines the Counseling and Discipline functions under the Counseling menu.  School administrators, counselors, and teachers will be able to electronically input information on student interventions, referrals, positive behavior, and counseling communications.
User role descriptions are provided in the Guide to MiSiS User Roles, available under Apply for Access. Designated school staff will need to apply directly for access through oneAccess https://oneaccess.lausd.net. The Local District/Central staff will need to apply by submitting the MiSiS Access Request Form - LD/Central Office form available at: http://misis.lausd.net.
If a staff member is not included in the Referral Email Settings "To" field, create a new staff record by going to Admin - Staff Information, selecting the desired staff, and adding a new record on the Additional Assignment Details section located on the bottom of the screen.
 
After the record is saved, log out and the newly added staff member will display on the "To"field.
 

For more information, refer to the Adding a Staff Member to the Referral Email Settings job aid.

A. In order to provide the appropriate tiered supports and interventions, the SST screen has been changed to Student Support Personal Team (SSPT). This change allows schools to utilize a multi-disciplinary team of experts to support student achievement and success.
A. Users can view all Student Support services provided to a student including Referrals, SSPT Referrals, Counseling Communications, Contact Log, and Support and Academic Interventions by generating the Social Adjustment Report located under the student profile Support tab and Reports menu.
A. Any authorized MiSiS user can see the counseling, communication and contact logs.
A. No, a contact log cannot be deleted. If a mistake is made, there needs to be another contact log noting the reason for the mistake.
A. Yes, the user can amend the counseling communication by clicking on the pencil icon.
A. Mark "present" for the portion of the day that class/classes was/were attended. Use Reason Code "4" (school suspension) for the portion of the day that class, or classes, was/were missed due to the suspension.
A. Yes, if you have the Discipline Admin Designee role. The incident information can be edited as needed, including changing the reason for referral (event code).
A. No, schools can submit a Request for Removal of Student Discipline Referral to their AOOs for approval before sending the request to MiSiS.  
 

Student Testing FAQs

A. The SBA Label may be used by schools to label the earphones/earbuds that will be used by students to take the Smarter Balanced Summative Assessments. The label includes students’ logon credentials, Preferred Name (if applicable), their District ID, last and middle name, grade, period, an asterisk if there is another student in the class with the same first name so teachers can verify information before distributing logon credentials.
A. The SBA Exemption Report will be available on March 9, 2016.
A. The SBA Exemption Report may be used to identify English learners that have been enrolled less than 12 cumulative months in a U.S. public school and therefore may be exempted from the Smarter Balanced Summative Assessment in English-language arts. Schools must use local records to verify information.

Summer School FAQs

A. The Summer School Enrollment and Summer School Master Scheduling are now available for Credit Recovery, ELOS, and ESY.
A. For assistance, user can create a Remedy ticket at https://lausd-myit.onbmc.com/ or call the MiSiS Help Desk at 213-241-5200 (Option 5, then option 2) for any questions.
A. The Sending School job aid, available on the website now, gives step by step directions for enrolling students.
A. Job aids are posted on the MiSiS website for the Sending Summer School process.
A. Summer School Counselors may run the Summer School Course Offering Report.
A. Summer School job aids are currently available on the MiSiS website at https://misis.lausd.net. Job aids will be updated as new enhancements are released. New and revised job aids are labeled on the MiSiS website for easy identification.
A. Yes; the school must take attendance each day and reconcile back to the start of the term. However, if a student shows up for the first time on a day different from the Start Date of the Summer Term, as long as no attendance has been entered yet, the school can use Sections Editor to set the Section Start Date for that student to the day they first came and then take start taking attendance from that day forward.
A. Schoology will be available during the Summer Term.
A. Grades entered in MiSiS should appear on the transcript.  Schools with missing grades on transcripts should call the MiSiS Help Desk.
A. Courses on the transcript should be included in the IGP and Graduation Standards Summary. (Academics > Graduation Standards). Schools with specific issues of classes not transferring to the graduation progress form should call the MiSiS Help Desk.
 
A. Call the MiSiS Help Desk at 213-241-5200 (Option 5, then option 2) or open a ticket online for an issue like this. Please have the student name and ID number available.

Transcripts FAQs

A. If the change in a student’s course information affects his Graduation Requirements status, the change will apply the next day, after the overnight processing.
A.  This capability was disabled because courses completed at a LAUSD Adult School as of September 1st will now post to the students' transcripts via an interface scheduled to be enabled between MiSiS and the Adult School SIS.
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