Master Scheduling
Resources and Job Aids
Schools may notice that the MiSiS job aids will now require using Single Sign-On (SSO) to view.
Master Scheduling Job Aids
- Change Student Section Screen
- Class Enrollment Report - Elementary Schools
- Class Enrollment Report - Secondary Schools
- Counseling Planning Sheet Report
- Create and Edit Period Groups and Meeting Patterns
- Creating Counseling Groups
- Generate Repeating Course Report
- Generate Students Without Schedules Report
- Generate the Section Attributes Report
- Generate the Student Schedule Summary Report
- Generate the Student Sections Report
- LACCD Dual & Concurrent Enrollment - Class of 2026 and Beyond
- LACCD Dual & Concurrent Enrollment - College Courses Class of 2025
- Master Scheduling Home Page Screen
- Potential Conflict Matrix Report
- Pre-Run Validation Report
Build
Maintain
Master Scheduling FAQs
Setup
Q. What are the Scheduling Legacy codes in MiSiS?
| MiSiS | Legacy |
|---|---|
| Periods | CL01 |
| School Courses | CL31 |
| School Spaces | CL01 |
| Section Types | Emphasis Codes |
| Section Assignments | CL01 |
| Individual Request | SS04 |
| Scenario Manager | N/A |
| Managing Group | Extracts |
| Mass Request Editor | SS15 |
| Request Generator | SS15 |
| Walk-In Scheduler | CL04 |
| Sections Editor | CL01 & CL10 |
| Course Request Summary Report | SS04 (Print Option) |
Build
Q. What is the difference between Linked and Combined courses?
A. Linked courses are a set of courses that are assigned to a specific group of students (e.g., Period 1 CC Math 7A and Period 2 CC Math 7 Tutor Lab A) and are the equivalent of double-blocked classes. In order to link courses, the same group of students must be enrolled in both classes. Combined courses are the equivalent of double rostering, where a teacher is assigned various groups of students to provide instruction for two or more courses during the same period (e.g., English 9A and English 9A – Sheltered).
Q. How do I edit linked or combined sections?
A. In Section Assignments you will need to unlink or un-combine the sections first. Click on one of the icons for linked or combined sections and then select the “Separate” button at top of sections area. Edit the section and then link or combine again. The same steps would apply in Sections Editor.
Q. How can I edit student requests in bulk?
A. Mass Request Editor allows the Scheduling Administrator to move a large group of students from one course request to another.
Q. How do I assign an alternate course request?
A. In the Course Request screen you may select Option A to list alternate courses. For example, if a student has a first choice of Art and a second choice of Band, under Option A select the Art and Band courses. Assign the Art course an order of 1 since it was the first choice and assign the Band course an order of 2, second choice. The engine will select Option A- 1 as the primary course request.
Q. How do I assign a section attribute?
A. In Section Assignments click on the + icon next to the section. A drop down will appear with various attributes. Select the attribute that corresponds to that course.
- EL – any class that contains at least one EL student enrolled must be set with the corresponding section attribute that applies to the instructional practices in that section. Section attributes for EL instructional services include ELD, SDAIE, and/or Primary Language. An EL student eligible for special education services must receive EL instructional services in accordance with the student’s IEP.
- Magnet – the magnet attribute is available to associate a section to a particular magnet school.
- Special Education – select the program attribute that correlates to that section.
- Additional Educator/Paraprofessionals – add another educator (this teacher will not be the teacher of record) or assign a paraprofessional to the section for students receiving either EL or Special Education support.
- Dual Language Programs – section attributes must reflect the appropriate EL Service and Primary Language.
- For sections that do not require marks or attendance (Home, College Class), select the appropriate attributes.
Q. What is the requirement to be able to run Request Generator?
A. Use a current version of Firefox www.mozilla.com and you must have the Silverlight plug-in, www.microsoft.com/getsilverlight Activate plug-in after installation:
- Click on Tools from the Firefox menu
- Click on Add-ons
- Click on plug-ins
- Locate Silverlight and change the status to “Always Activate”
Commit
Q. How do you commit a Scenario?
A. Changes can be made under Sections Editor through the Post-Commit tool.
Maintain
Q. How do I make changes once I commit the Master Schedule?
A. Changes can be made under Sections Editor through the Post-Commit tool.
Q. How do I make changes to students’ schedules?
A. Changes can be made under Walk-In Scheduler. The job aid is available on the MiSiS website. Please make sure to review the appropriate end and start dates for the student’s sections. Sections cannot be changed if attendance has been taken. The change will have to take place the next school day. You may print the Add/Drop report from the Walk-In link when making changes to students’ schedules.
When changing student schedules, please consider if attendance has been taken:
- Adjusting Student Schedules Before the Start of the Semester - When making a schedule change for a class prior to the start of the first instructional day, the new section change will appear with a green box and the previous section will be replaced. The section start date will be as of the first instructional day. After change is made, click the file icon to SAVE the change. The Add/Drop report will not generate any data as the class changes were made prior to the start of the semester
- Making Class Changes During the First Instructional Day and Thereafter - On the first day and thereafter, you will face 2 possible scenarios:
- Changes when attendance has been submitted for a class
- Changes when no attendance has been submitted for a class
The Add/Drop report will generate the changes made to the student’s classes.
Note: If a class change was made today (before a class begins) and attendance has not been taken, the end date for the course is the day before because that is the last date of attendance to that class. To print the Add/Drop report the user will have to change the date at the top of the screen before printing the report on the screen.
Q. How do I make changes to teachers’ sections?
A. Changes can be made under Sections Editor. The job aid is available on the MiSiS website. Click on the pencil icon to make changes to the sections. Various items in the section may be edited such as section type, teacher name, capacity, and room. Please take note of the effective date of the change. Click submit to process the change. Please note that if the grading window is open during the time you are attempting to make changes, you will not be able to make changes until the grading window is closed.
Q. Are there guides with instructions for scheduling?
A. Scheduling flow charts and the training guides are available on the MiSiS job aid page at the bottom. This includes: Master Scheduling Building in MiSiS and a Reports guide.
Q. How do you prepare for the Fall Survey?
A. Follow REF-6580.1 - Fall Survey for Elementary and Secondary Schools, now available on the LAUSD website, for the latest details.
Q. What do I need to do to prepare for the Fall to Spring rollover?
A. As you begin to map your courses, run the Concurrent Term-Course Mapping report to verify accuracy of mappings before committing.
Q. What is the difference between Auto-Populate and Add Functionality in the Concurrent Term Editor screen?
A. The Scheduling Admin role uses the Concurrent Term Editor to rollover over sections and students enrolled in those sections from one term to another. It has the option to use the auto-populate feature to map annual courses from the fall term to the spring term. Annual courses are those that have an “A” section and a “B” section. When the Auto Populate button is clicked, it will automatically rollover the annual courses. Courses that are semester or that don’t have a “B” section, will have to be done manually by adding the target course in the appropriate target term. For example if adding a mapping for a semester course such as Intro Comp, create the sequential course in the school courses screen for the next term. If using the Add functionality instead of the Auto Populate option, make certain to create the sections in the School Courses screen for the target term before adding any mappings in the Concurrent Term Editor screen. A new job aid, a Concurrent Term checklist, and a scheduling guide are available on the MiSiS website that outlines the process.
Q. Do I have to associate my school courses with section types?
A. When adding courses to your School Courses screen, the Scheduling Admin. will be prompted to associate the course with a section type. If no section type will be used, the option will be “None”. This association will make the course unique from other variations of the same course. Anywhere where school courses appear, will have the pre-associated course with the section type.
Q. Why do all section types not appear when I create a new section for a course?
A. When creating a new section, you will select the course and the associated section type that corresponds to that course. If the association between the course and the section type was not created in the School Courses screen, you will not see those section types appear in the drop-down in Sections Editor.
Q. What has changed with the Walk-In screen?
A. The Walk-In screen has been updated to include more identifying information for students. The Students grid shows all of the students enrolled at your campus. The Student Summary grid shows the selected student’s details, such as counselor name, alerts and quick links to the transcript and English learner information. The Student Schedule grid shows the selected student’s schedule of classes, periods, and options to select past sections, hide. The Offered Sections grid details the sections by course name, teacher, or section type that are offered at your school. The Requests grid shows student, requests by course number and course name, that were scheduled and unscheduled for the selected student. You have the option to use the Automated Scheduler to have the scheduling engine schedule those unscheduled requests. This is usually used for students that walk in after the school year has started. Please refer to the master scheduling guide on the MiSiS website for more details.
Training
Q. Is there training available?
A. Trainings will be available throughout the fall semester. Please review the available trainings the Learning Zone.