MiSiS Announcements:

MiSiS School Checklists

The MiSiS End of School Year and Opening of the School Year Checklists are now available on the MiSiS website, under “Other Resources”. Please review the End of School Year Checklist to review tasks to be completed by the end of the school year and the Opening of the School Year Checklist before August 12, 2024.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Parent Educational Level field on the Enrollment screen has been enhanced and is now a required field.
• The Withdrawal History screen has been corrected to no longer display the attendance message.
• The Grade Level Change screen has been enhanced with the addition of the Kindergarten Continuance Date Field for TK Grade Level Changes.

Scheduling

• The Section Assignments screen has been enhanced with a new Period Seat Tally screen that tabulates total student requests by period when sections are created and assigned. The updated Master Scheduling - Section Assignments Screen job aid is available on the MiSiS website.
• The Walk-In screen has been enhanced with a new filter, “Unfulfilled Course Requests”. This filter identifies students whose course requests were not scheduled. The updated Walk-In Screen job aid is available on the MiSiS website.
• The Concurrent Term Editor screen has been enhanced to prevent the mapping of student sections to out-of-classroom sections.

Attendance

• The Update Attendance screen has been corrected to display the Attendance Codes accurately.

English Learner

• The RFEP Monitoring Letter has been enhanced with a new parameter, “Campus”, a multi-select option on the “School(s)” and “RFEP Years” parameters. The updated Generate and Print the RFEP Monitoring Letter job aid is available on the MiSiS website. The letter has also been corrected to accurately display student tests in chronological order.

Graduation Standards

• The formatting on the Individualized Graduation Plan (IGP) High School report has been enhanced.
• The Middle School Certificate Completion Eligibility report has been enhanced to align with current LAUSD Middle School policy which mandates that students earn 50 credits in 8th grade to be eligible for middle school culmination.

Student Support

• The Behavior Emergency screen has been corrected to allow users to select dates ranging from the incident date to the current date.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Student Cumulative Record Label report has been corrected to accurately display the student name.
• The Exclusion and Mass Exclusion screens have been enhanced with a new exclusion option, First Grade Savings Account.

 Scheduling

• The Repeating Courses report has been enhanced to include a multi-select option on the “School Term” parameter.
• The Class Enrollment report has been corrected to ensure that the report hyperlink is removed when the report is downloaded in Excel format.
• The Course Request screen has been enhanced to include an additional screen: Core Courses for students in Grades 6-8. The updated Course Request job aid is available on the MiSiS website.
• The Change Student Section screen has been enhanced to provide more information to users attempting to create a Level 2-4 request. Additionally, the screen has been corrected to prevent users from creating Level 2 requests.
• The Concurrent Term Editor screen has been corrected to properly filter by Section Type.

Attendance

• The Manage Teacher/Class Attendance screen has been corrected to display teachers who were previously assigned to class schedules but are no longer active or assigned.

English Learner

• The Annual English Learner Letter report has been corrected to:
  • Exclude SBA-ELA records that are invalid.
  • Properly display the LTEL designation in bold in the Spanish and Korean templates.
  • Display the Alternate ELPAC levels and the performance levels for students on the alternate curriculum.
• The RFEP Monitoring Roster report has been enhanced to display students’ year-to-date enrollment and absence counts.
• The Multilingualism Awards screen has been corrected to allow users to update a student’s award when logged in to the campus school. Additionally, the screen has been enhanced to include a “3rd Grade Pathway to Biliteracy” award for qualifying students in Grade 3. The updated Entering Multilingualism Awards job aid is available on the MiSiS website.

GATE

• The GATE Identification Process screen has been enhanced to consider current year SBA scores.

Graduation Standards

• The Graduation Requirements rules for LAUSD A-G, as well as the CSU and UC admission eligibility rules have been enhanced so that Subject Area F – Visual and Performing Arts (VPA) courses no longer need to be taken sequentially to fulfill the requirement.
• The Graduation Requirements rules for LAUSD A-G have been enhanced so that Subject Area E – Language Other Than English (LOTE) will consider LOTE 2 Waiver in place of the second year of LOTE courses to meet the requirement.
• The MS Culmination screen has been enhanced to align with current policy, mandating that students earn 50 credits in 8th grade to qualify for middle school culmination.

Independent Study

• The Master Agreement/Record of Assignment report has been corrected to display all students without an MA.
• The Daily Participation Not Submitted report has been enhanced to include the list of students for which participation has not been submitted.

Student Support

• The Intervention Mass Entry screen has been enhanced to allow users to type intervention time and Entered By Titles.
• The Counseling Communication screen has been enhanced by removing the Comprehensive Academic Assessment (Foster Youth Only) from the Services Provided field.
• The Suspension screen has been enhanced to limit suspension for 3.95 - Disrupted school-wide activities (Admin issued, gr 9-12) to Grades 9-12.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The Course Request screen has been enhanced to include two additional filters: Course and Marks. The updated Course Request job aid is available on the MiSiS website.
• The Hide Teachers button located on the Walk-In screen has been corrected to properly hide teachers assigned to sections.

Attendance

• The Truancy Letter #2 report located on the Student Truancy Report screen, has been corrected to display the correct number of absences.
• The Enrollment and Withdrawal report has been corrected to allow users to enter future dates.

English Learner

• The G1 SSPT Reclassification Recommendation Form on the SSPT Referral screen has been enhanced to include additional grade levels. The updated Creating an SSPT Referral for Reclassification job aid is available on the MiSiS website.
• The RFEP Monitoring Roster report has been enhanced to display students’ performance levels for both SBA ELA and Math.
• The RFEP Monitoring Letter report has been enhanced to display students’ performance levels in Spanish when generating the letter to its Spanish version.
• The Annual English Learner Letter report has been corrected to properly generate the elementary grade 6 template for students in elementary grade 6.

Grades

• The Manage Grades by Student and Manage Grades by Class screens for Dual Language Schools have been enhanced to allow grade entry for schools implementing multiple model programs.
• The Elementary Schools CCS Report Card report for Dual Language Schools has been enhanced to display appropriate grades for schools implementing multiple model programs.

Graduation Standards

• The Individualized Graduation Plan (IGP) High School report has been enhanced to display the Mathematics and Visual and Performing Arts courses in generic terms within the Required Courses column.

Student Support

• The Support Referral screen has been corrected to display the accurate message when Actions Taken have been added.
• The Student Support Summary report has been corrected to display all counseling communication records entered.
• The Contact Log screen has been corrected and no longer displays an error message when records are added to non-enrolled students.
• The Behavior Emergency Screen has been enhanced to retain the original BER ID when a record is amended.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Student Transfer report has been enhanced to allow transfer types with over 50 characters to be displayed.
• The Homeless Roster report has been enhanced by changing the report column from SRQ Recv'D date to SHQ Recv'd Date.

Scheduling

• The Elementary Reorganization report has been enhanced to include the i-Ready Math assessment data for qualifying students. The updated Elementary Reorganization Report job aid is available on the MiSiS website.

Attendance

• The MiSiS interface to Blackboard Connect has been enhanced to include Continuation High School attendance data for absent and/or tardy with reason codes of 2- Unexcused, or 3- Non-compliant, or 0- No Note, or UC, to send daily attendance calls.
• The Attendance Taking screens have been corrected to no longer display class sections with Section Attribute of Exclude Attendance.
• The Attendance Summary report has been corrected to accurately display students when the Group parameters are selected.

English Learner

• The RFEP Monitoring Letter report has been corrected to include all eligible students when generating the report with the “By Teacher and Period” option.

GATE

• The GATE Student SAS Identification Process has been corrected to properly identify eligible students.

Graduation Standards

• The Individualized Graduation Plan (IGP) report and Graduation Standards Summary screen have been enhanced to apply the following rules:
  • the ELD substitution rule for failed core 9th grade English courses for the class of 2027 and beyond
  • the validation rule for Advanced Math to require completion of the second semester advanced math with a ‘C’ or better to validate the entire math sequence for the class of 2027 and beyond for graduation

Student Support

• The Intervention screen has been enhanced to allow users to type in the Intervention Time and Entered By Titles.
• The Option School Referral screen has been enhanced as follows: 
  • Referred To School: City of Angels VA was removed and Add Carlson Hospital (1944) was added.
  • Referral Reason: Medical and Non-Medical options were added to the dropdown menu but are only available for selection when Referred to School is Carlson Hospital, location 1944.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Home Correspondence Language field on the Enrollment screen has been enhanced with language names, based on CALPADS changes.

Scheduling

• The Sections Editor screen has been enhanced to allow schools to search for teachers/staff using numeric values.
• The Concurrent Term Editor screen has been corrected to allow schools to map experimental courses and properly filter for mappings where target courses are missing.
• The Change Student Section screen has been corrected to properly process Level 2 requests.

Attendance

• The Informational Absence report has been enhanced to allow Continuation Schools to generate this report.

English Learner

• The English Learner Monitoring Roster report has been corrected to include students’ academic progress when generated using the “By Teacher and Period” option.

Grades

• The Teacher Verification of Marks – Secondary report has been corrected to display attendance.

Graduation Standards

• The Science subject area on the LAUSD A-G Requirements Detail screen has been enhanced to display the heading “Courses Completed for UC 3rd Year”, which will include the courses completed under the categories of Applied Science, Computer Science, and Engineering.
• The Graduation Progress report and the Graduation Eligibility Status for 2016 & Beyond report have been enhanced to include the Ethnic Studies section for Class of 2027 and beyond.

Independent Study

• The IS Supervising Designee(s) field on the Master Agreement and Record of Assignment report has been corrected to only display IS Supervising Designee(s) at the selected school(s).
• The IS: Independent Study Profile Alert screen has been corrected to display, “Student is in Independent Study.”

Student Support

• The Intervention Mass Entry screen has been corrected to allow users to add interventions for the current day.
• The Support Referral screens have been enhanced to display all users with access in the staff dropdown fields.

MiSiS Announcements:

English Learner

NEW: The i-Ready ELA assessment data for students in grades 3-12 will be used by various English Learner processes and reports. This assessment is considered a Basic Skills Assessment that has replaced the Reading Inventory (RI) and DIBELS 8 for students in grades 3-5. The Annual English Learner Letter and the EL Progress Profile have been enhanced to display the i-Ready ELA data for qualifying students. Students in grades K-2 will continue to display DIBELS 8 assessment data. The updated Generate EL Progress Profile Report job aid is available on the MiSiS website.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Identifying Information screen has been enhanced and is now disabled for students that are not enrolled.
• The Enroll Student screen has been corrected to display the Enroll link for students with future enrollment records.
• The Mass Leave Reason screen has been corrected and no longer displays students multiple times.

Scheduling

• The Section Attributes screen found in Sections Editor has been enhanced to provide elementary schools creating Grade TK or Grade Expansion TK sections access to three additional section attributes: “Additional TK Support,” “Employee Number,” and “Date Assigned.” Schools may assign additional staff to support if sections exceed the state-required capacity. The updated Adding Instructional Aides to TK and ETK Sections job aid is available on the MiSiS website.
• The Section Attributes report has been enhanced to include three additional section attributes: “Additional TK Support,” “Employee Number,” and “Date Assigned” that are only available for elementary schools.
• The Change Student Section screen has been enhanced to allow the Scheduling Administrator user role the ability to create Level 1 requests within 2 academic school years, create Level 2-4 requests which may only be created by the regional Counseling Coordinators, create Level 3 and 4 requests. Level 3 and 4 requests require the formal approval of the Regional Administrator of Instruction and the Director of Counseling Services. Schools need to work with their regional Counseling Coordinators for Level 1 and 2 requests and Level 3 and 4 requests that go beyond the 2 academic school years.
• The Elementary Reorganization report has been enhanced to include the i-Ready ELA assessment data for qualifying students.
• The Section Attributes screen found in Section Assignments has been enhanced to validate a teacher’s credentials/authorizations when creating sections for dual language education programs at approved secondary schools.
• The Concurrent Term Editor screen has been corrected to prevent an error message from appearing upon clicking the “auto-populate” button.

Attendance

• The Profile screen Attendance Alert has been enhanced to display when SART or SARB are selected on the Intervention screen.

English Learner

• The Initial ELPAC Label has been corrected to include all eligible students with an Initial ELPAC assessment as of the selected starting date.

Independent Study

• A new report, Daily Participation Not Submitted, has been created for Long-Term/Full Time IS schools.
• The Participation screen used by Long-Term/Full-Time IS Schools has been corrected to allow users to edit previously submitted records.
• The Record of Assignment (ROA) screen has been corrected and no longer displays credit recovery sections.
• The ROA Evaluation screen has been corrected to require attendance before saving the record.
• The Master Agreement screen has been corrected to allow the District Administrator user role to view records for the previous school year.
• The IS Supervising Designees parameter in the Master Agreement/ROA report has been corrected to display IS Supervising Designees in alphabetical order, and to include students no longer enrolled.

Student Support

• A new screen, Intervention Mass Entry, has been created and is now available under the Advanced Search Actions menu.
• The Intervention screen has been enhanced with fields for Mentorship Activity and Home Visits.
• The Profile screen At-Risk Alert has been enhanced to display when At-Risk is selected on the Intervention Screen.
• The View Contact Log History screen has been enhanced to include Home Visits entered in the Intervention screen.
• The Student Support Summary report has been corrected to display record entries made by all, not just the assigned counselor.
• The Behavior Emergency, SSPT Referral, Support Referrals automated emails have been enhanced with the removal of the student ID from the subject line to the body of the email per guidance of Office of General Counsel and U.S. Department of Education.

MiSiS Announcements:

English Learner

NEW: The i-Ready ELA assessment data for students in grades 3-12 will be used by various English Learner processes and reports. This assessment is considered a Basic Skills Assessment that has replaced the Reading Inventory (RI) and DIBELS 8 for students in grades 3-5. The RFEP Monitoring Roster, RFEP Monitoring Letter, and EL Monitoring Roster screens have been enhanced to display the i-Ready ELA data for qualifying students. Students in grades K-2 will continue to display DIBELS 8 assessment data. The Academic Progress column in the RFEP Monitoring Roster and EL Monitoring Roster screens will now consider the i-Ready ELA assessment to determine academic progress. The updated Generate and Print the RFEP Monitoring Letter and Generate and Print the RFEP Monitoring Roster job aids are available on the MiSiS website.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The Section Attributes screen found in Sections Editor has been corrected to enable attribute editing.
• The Concurrent Term Editor screen has been enhanced to display the appropriate error message when there is a Section Type mismatch between the source and target terms.
• The Sections Editor screen has been enhanced to revalidate a teacher’s credentials/authorizations when a dual language section is reassigned.

Attendance

• The Uncleared Absence Report has been corrected to display students in the student dropdown when groups are selected.
• All Attendance taking screens have been enhanced to remove Absence Reason Code 1. Users must either select 1M: Excused Absence Verified by Medical Professional, 1N: Excused Absence Verified by School Nurse/Designee, or 1P: Excused Absence Submitted by Parent, Legal Guardian, Educational Rights Holder, or student 18+yrs of age.

English Learner

• The Multilingualism Awards screen has been enhanced with a search field textbox in the “Languages” option. 
• The Individual Reclassification Plan has been corrected to generate the required number of letters when generating the report with the “By Teacher and Period” option.
• The English Learner Ready to Reclassify and Potential Reclassification Rosters screens have been corrected to generate without error messages.

Grades

• The NCAA GPA calculation has been corrected.

Graduation Standards

• The Individualized Graduation Plan (IGP) High School report has been corrected to display the Required Courses column based on course validations in Subject Areas C and E.
• The Individualized Graduation Plan (IGP) High School report has been corrected to display the following in the Courses Completed column:
  • All courses that are considered as Physical Education, including team sports and competitive cheer
  • A-G courses taken in Middle School
• The Individualized Graduation Plan (IGP) High School report has been enhanced to display the LOTE courses in generic terms in the Required Courses column.
• The Individualized Graduation Plan (IGP) Middle School report has been enhanced for the Planned Courses column to:
  • Exclude repeated courses or courses with letter marked as ‘D’ or ‘F’
  • Include only future/planned courses

Independent Study

• The Record of Assignment (ROA) Evaluation screen has been corrected to restrict users from submitting the record if attendance has not been submitted.
• The Secondary Short-Term IS Time Value Evaluation screen has been enhanced to allow viewing of screen and now requires users to submit attendance prior to submitting the record. 
• For IS Schools Long-Term/Full-Time, the ongoing Record of Assignment (ROA) screen has been enhanced to default ROA values from the previous ROA.

Student Support

• The Social Adjustment report has been removed from the Reports menu and is now only accessible through the student profile, Support tab.
• The Student Support and Progress Team (SSPT) screen has been corrected to no longer display an error message for students who are no longer enrolled, for elementary students without SBAC/ELPAC scores, and for secondary students without any ELPAC or SRI scores.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The English Learner Enrollment by Teacher report has been enhanced to include all Master Plan Programs.

Scheduling

• The Sections Editor screen has been enhanced to prevent the deletion of a section that is associated with a request on the Change Student Section screen.
• The Section Attributes screen has been enhanced to validate a teacher’s credentials and authorizations when creating a section for dual language education programs at approved elementary and secondary schools.
• The Repeating Courses report has been enhanced to omit courses that are marked as ‘authorized to repeat’ in the Add New Transcript Record on the Transcript Details screen.
• The Section Attributes screen has been corrected to enable non-dual language schools to edit Master Plan Program and Language of Instruction attributes.

Attendance

• The Contact Log screen has been corrected to remove the error message that appeared when users logged into the main campus and attempted to enter a record for a student enrolled at other schools associated with the campus.
• A new report, Informational Absence Letter, has been developed to notify parents/guardians of their child’s accumulated absences. The letter is formatted to print on 8 ½ by 11 paper. It can be accessed on the students’ Letters > Attendance screen.
• The in-line Uncleared Absence reports for comprehensive and continuation schools have been enhanced to include a ‘Mailed’ parameter that will display the letters on the Letters > Attendance screen.
• The Student Attendance Totals inline report for Secondary students has been corrected to list the Counselor’s name.
• The Attendance Alert screen reasons dropdown menu has been enhanced as follows:
  • Updated “General Assembly” to “Targeted Attendance Assembly”
  • Updated “Excessive parent notes” to “Parent/Student 18 Note Revocation per policy”
  • Removed Suspected Forging of notes

Census

• The Homeless Screen has been enhanced as follows:
  • New option for Nighttime Residence: Other (Not fixed, regular, or adequate housing)
  • More choices available for School Assistance Referrals
  • Prevents users from adding a record if the student is not currently enrolled
  • Displays the identification school on the Summary screen

English Learner

• The Master Plan Roster screen has been enhanced to display the Master Plan Program of the section (if one is added in the Section Attributes screen) when generating the report using the “By Teacher and Period” option. An updated Master Plan Roster job aid is available on the MiSiS website.

Graduation Standards

• The Individualized Graduation Plan (IGP) report has been enhanced to display certifications that a student has completed under the Awards/Certifications section.

Independent Study

• The IS Administrator user role has been enhanced with the ability to submit attendance for the current and previous school years as follows:
  • IS Schools Long-Term/Full-Time IS: Weekly Manage Teacher/Class Attendance screen
  • Elementary, Secondary, Opportunity Short-Term IS: Update Attendance screen
• The Master Agreement (MA) Upload screen has been corrected to allow users to select the Parent Signed Dates field starting from the first MA/ROA/Sections start dates.
• The Daily Participation screen has been corrected to remove the error message when users attempt to save a record for a student not enrolled at any school.
• For IS Schools Long-Term/Full-Time, the MA screen has been enhanced as follows:
  • Emails are no longer required when creating an MA
  • Emails are required when creating an MA Amendment as the document is routed for electronic signatures and final copy distribution
  • When MAs are uploaded, the MA document no longer overwrites the Initial ROA
  • When MAs are created, a PDF is not produced

Student Support

• The Social Adjustment and Student Referral reports have been enhanced to consider suspension appeal information.
• The Support Referral and Intervention screens have been enhanced to display the message, “The student’s Parent (natural parent, adoptive parent, legal guardian, or educational rights holder) has been notified of and consents to the edit(s) to the student record.” when the edit icon is selected.

MiSiS Announcements:

Procedures for Student Photos

As schools are starting to hold their Picture Day, Principals are encouraged to visit the LAUSD Photo Portal to manage their student photos. Student photos that are uploaded to the Portal by the school or the authorized photo vendor will appear in MiSiS within 24-48 hours. Please visit our Resources and Job Aids page to view the student photo job aids and checklist.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Office Summons report may now be accessed by those with the Special Education Provider user role.

Scheduling

• The Sections Editor screen has been corrected to prevent overlapping student section enrollments in the “Move Students” functionality. The MiSiS team will conduct data cleanups to address any existing overlapping student sections.
• The Walk-In screen has been corrected to allow student schedule changes when a new section is added, and the prior section is ended.

Attendance

• All Truancy screens and reports have been enhanced with the current school year Truancy Notification dates.
• The Initial Notification of Truancy Letters report has been corrected to display the accurate number of full-day absences.
• The Attendance Not Submitted report School parameter has been corrected to single select.
• The Contact Log located under the student profile picture, Contact Log Mass Update located under the Advanced Search screen, and the comprehensive school Teacher Roster have been updated as follows:
  • Revised disclaimer “**All comments are pupil records, and are subject to be viewed by parents, school based and District staff. Comments must be appropriate and factual. ** Use the Contact Log to document brief interactions or attempts of communication with students and parents/caregivers.”
  • The Contact Reason field has been updated to Primary Contact Reason
  • When users click the edit icon on the Contact Log screen, the pop-up message, "The student’s Parent (natural parent, adoptive parent, legal guardian, or educational rights holder) has been notified of and consents to the edit(s) to the student record” displays
  • The options below have been removed from the Reasons dropdown menu:
    • Behavior
    • Grades
    • Promotion Graduation
    • Special Education
    • Testing
    • SST/COST
    • 504
    • Other
  • An additional required single select field named “Person Contacted Type” has been added
  • The Comments/Notes max character count has been reduced to 140 characters in the section
  • The Last Update By and Last Update Date/Time have been added to the View screen

Census

• The New Transportation Request dropdown in the Bus Schedule screen has been enhanced to include the option for “Space Available Basis.”

English Learner

• The Alternate Curriculum Individual Reclassification Plan screen has been enhanced to display a checkmark with ‘yes’ if the student is identified as receiving alternate curriculum services per an active IEP.
• The Mass Notification Date Entry screen has been corrected to allow the selection and addition of all applicable notification types.

Health

• The Health Screening screen has been corrected to no longer error out when the Dental and/or Vision screening fields are blank.

Graduation Standards

• The Graduation Standards Summary screen has been enhanced to include the Ethnic Studies in the LAUSD Requirements section to track progress toward completion of Ethnic Studies coursework for students in the class of 2027 and Beyond.
• The Individualized Graduation Plan report is now available in Armenian, Korean, and Mandarin for students whose Home Correspondence Language indicates the translated languages.

Independent Study

• The screens and reports listed below have been enhanced to replace the Adobe Signature process with an on-screen certification statement that serves as a digital signature. The in-line reports display the user’s name and date on the signature line field.
  • Record of Assignment (ROA) Evaluation - all IS Programs
  • Ongoing ROA - Long-Term/Full-Time
  • IS Supervising Designee Change - Long-Term/Full-Time
  • Time Value Evaluation - Secondary Short-Term
• The Master Agreement screen has been enhanced to allow users to create records for students enrolled in schools within the campus for Short-Term and Part-Time IS.
• The Elementary Master Agreement in-line report has been corrected to display the correct grade level on the PDF in-line report.
• The Master Agreement/Record of Assignment report has been corrected to display the accurate Independent Study Supervising Designee in the ISSD dropdown menu.
• The ROA screen for Secondary Long-Term/Full-Time has been corrected to display all course sections when the ROA is created using the Free Text option.
• The Daily Participation report has been corrected to display the scheduled teacher and no longer displays an error message when specific date ranges are selected.

Student Support

• The Support Referral screen has been corrected to allow users to enter Actions Taken for Counseling Referral Reasons.
• The Student Support Summary and Social Adjustment reports have been enhanced to include new Intervention screen fields.
• The Intervention screen has been enhanced to remove outdated or unnecessary fields and addition of new ones, and removed access for the following user roles:

• • Discipline Designee
  • District Administrator
  • School Full Read
  • Secondary Athletic Director
  • Secondary Auxiliary Director
  • SPED Private School Admin
  • Transportation Administrator

The Student Photos in MiSiS are currently undergoing maintenance and will remain unavailable until Saturday, August 19, 2023.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• NEW: The Scheduling Screens have been modernized to provide greater response time and ease of use for all district schools. The screens were piloted by elementary, secondary, and options schools throughout the district. Training is available on the  MyPLN website.

Master Scheduling Job Aids are available for all screens on the MiSiS website.

• The Section Attributes screen, found in Sections Editor, has been modified with additional logic to only display the “SDAIE” English Learner Service attribute when creating CTE course sections; and includes a new Credit Recovery program, “ACE”, for sections using periods 50-75 (an updated Creating Credit Recovery Sections in MiSiS guide is available).

Attendance

• The Uncleared Absence Report has been corrected to accurately display groups in the Group Category parameter.
• The Five Column Roster report no longer displays an error message when students have a hyphenated last name longer than 25 characters.
• The Master Absence Report has been corrected to display accurate parent’s name and phone numbers.

English Learner

• The Student Profile screen has been enhanced to include the Alternate ELPAC assessment in the identification of a student’s performance level.
• The SSPT Reclassification Meeting screen has been enhanced to properly identify students eligible for an SSPT reclassification referral. A new Creating an SSPT Referral for Reclassification job aid is available on the MiSiS website.
• The RFEP Monitoring Roster has been enhanced to determine if Reclassified English Learners are making adequate academic progress. A new column, “RFEP Progress”, has been added and will display “Yes,” for students making academic progress, “No” for students not making adequate progress, and “INC” for students whose criteria are not met due to missing measures, such as academic marks and/or SBA-ELA and Math. Students displaying a blank value are not eligible for academic progress monitoring.

Independent Study

• The IS Supervising Designee Change Form screen has been enhanced to default and disable the Teacher Assignment Start Date to the latest date the student or teacher was assigned to the section.
• The Daily Participation screen has been enhanced to allow users to only enter records during the current school year.
• The Record of Assignment (ROA) screen for Short-Term IS has been corrected to default and disable ROA Assignment Start and Date to match the Master Agreement.
• The Record of Assignment (ROA) has been enhanced to allow users the option of entering assignments directly on the screen through a Free Text field or continuing to use Schoology.
• The Master Agreement screen has been corrected to accurately display the legal guardian parent/guardians.

Student Support

• The Support Discipline Referral has been corrected to allow users to enter Actions Taken for non-primary offender students, and other Means of Corrections added to student offenders are no longer copied to Victim.
• The Support Discipline Referral has been enhanced as follows:
  • Staff and Others Participants can be added for Discipline Referral Reasons that require a victim
  • Discipline Referral Reasons 3.19 - Selling or arranging to sell the prescription drug soma, 1.3 - Unlawful sale of a controlled substance no longer require a Victim
  • Discipline Referral Reasons 3.129 - Harassed/threatened a school district personnel (gr 4-12), 2.5 - Assault/Battered school employee require a Staff or Other Victim Participant
  • After a Discipline Referral reason is selected the role of Discipline: Offender is defaulted and disabled for the primary student
  • After a Counseling Referral reason is selected the role of Counseling: Other is defaulted and disabled for the primary student
  • Actions Taken for Discipline: Victims and Witnesses are disabled
  • All Offender Participants require an Actions Taken added prior to saving the referral

The following items have been enhanced/corrected in MiSiS:

Attendance

• The Attendance At-A-Glance screen has been corrected and no longer displays an error message when previous year is selected.
• The Attendance Referral report has been enhanced by increasing the “Max # of Absences” parameter default from 100 to 150 absences.
• The Student Attendance Totals Inline report has been corrected to display the correct Teacher and Room.
• The Student Support Summary report has been corrected to display services only within the selected beginning and end dates.
• The Independent Study (IS) Weekly Attendance Taking screen has been enhanced to grant IS Supervising Designee and Teacher roles the ability to select a future instructional day to create/upload the Master Agreement and Record of Assignment.

Athletic Eligibility

• The Manage Groups screen has been enhanced to include Official Athletic Team (OAT) and Auxiliary (AUX) Groups for the 2023-24 school year for all schools with grades 9-12.
• The Groups screens have been enhanced with the 2023-24 Official Athletic Team (OAT) and Auxiliary (AUX) Groups for all schools with grades 9-12.
• The Athletic Eligibility Rule, “Students enrolled at a different school during the last 12 months”, has been corrected to include newly enrolled students in the District who are not in the 9th grade.

English Learner

• The process which sets a student’s language classification to English Only (EO) has been enhanced to consider the Alternate ELPAC test results.

Graduation Standards

• The Individualized Graduation Plan (IGP) report has been enhanced as follows:
  • Displays a summary of the A-G, CDE, and LAUSD graduation requirements for a student in one section
  • Features added information such as the Current Schedule, College Enrollment, and Postsecondary Plan
  • Allows users to include additional information such as Attendance, Language Classification, Biliteracy Awards, and CTE pathway completion by selecting the corresponding parameters when printing the report
  • Provides High School users with the option to print a student’s Middle School IGP
  • Allows users to print a Signature Page and an Intervention, Credit Recovery, Acceleration, and Enrichment plan to support the IGP conference

Student Support

• The Counseling Communication report has been corrected to allow District Level user roles to accurately display the Campus dropdown.
• The Suspension screen has been corrected to accurately count the class suspension five consecutive day limit.

MiSiS Announcements:

Student Photos

Access to the LAUSD Photo Portal will end on 06/30/23 for all photo vendors.

Beginning July 1, Principals may begin granting access to next year’s photo vendor by assigning the Expire Date to 06/30/24.

• If your school will be continuing partnership with an existing photo vendor, Principals may extend the date to 06/30/24.
• If your school will be seeking partnership with a new photo vendor, Principals may add the new vendor and assign 06/30/24 as an ending date.

Please note that only the Principal may change this date.

For additional information, please visit the MiSiS website for Student Photos job aids (https://www.lausd.org/Page/11923).

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Withdrawal Screen has been corrected to allow users to view previously entered withdrawal records.
• The Withdrawal Screen has been enhanced to include a Comments field.

Attendance

• The Update Attendance Screen has been corrected to allow teachers using the Class Attendance 2.0 screen to submit attendance irrespective of school of enrollment.
• The Evaluation Period dropdown in the Student Truancy Report has been enhanced for the 2022-2023 school year.

Graduation Standards

• The Graduation Standards Summary Screen has been enhanced to apply substitution rules in the B Subject Area for students in grades 9-12 who were enrolled during the 2020-2021 school year. As a result of AB104, students were given the option to change F grades to NP (Not Passed) for their grade-level English course. The English substitution rules will apply to NP grades the same way they do to F grades.

Student Support

• The Support Referral Suspension Screen has been corrected to allow users to select at least one period or any combination of suspension days/periods within the specified “Effective and End Dates.”
• The Student Health & Human Services (SHHS) Summary screen has been enhanced to include Contact Method.

Student Testing

• The OLSAT 8 Assessment Report has been enhanced to display “Age or Grade Percentile” as a test score type.

Summer School

• The Bus Schedule Screen has been enhanced to allow schools to submit transportation requests for the Summer ETK-8 Program. Please visit the MiSiS website for the Transportation Request Summer School ETK-8 job aid (https://www.lausd.org/Page/4836).

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Office Summons Report may now be accessed by those with the Nursing Office Admin user role.
• The Emergency Roster Report may now be accessed by users with Pupil Services School Based and Student Support School Based user roles.
• The Exclusion Screen has been enhanced to include California Student Aid and National Clearing House information.

 Scheduling

• The Sections Editor Screen has been enhanced to display prior years’ Independent Study Section Attributes.
• The Change Student Section Screen has been enhanced to process repeated courses where the final grade was a D or Fail.

English Learner

• The Mass Reclassify Screen has been enhanced to include students’ reclassification dates.
• Alignment issues have been corrected in the ELPAC Labels and the Individual Reclassification Plan.
• When a student is reclassified, specific master plan programs will end on the prior instructional day.

Grades

• The Graduation Progress Report has been corrected to display completed courses with final grades for all terms including AF, AS, A1, A2, A3 and A4.

Independent Study

• The Independent Study Master Agreement (MA)/Record of Assignment (ROA) Report has been enhanced to include deleted and void records.
• The Daily Participation Report has been enhanced with a new Min # Non-Participation Days parameter.
• The Independent Study (IS) School Manage Teacher/Class Attendance Screen has been enhanced to include a Mass Daily Participation Screen.
• The Mass Daily Participation Screen has been corrected for periods with more than one section where not all records submitted were saved.
• The Update Attendance Screen has been enhanced to allow IS Supervising Designees at IS Schools to submit attendance for students on their rosters regardless of section or teacher assignment.
• The ROA Screen for Long-Term/Full-Time and Part-Time IS have been enhanced to default and disable the Issue Date to the ROA Start Date.
• The Master Agreement (MA) Screen has been enhanced as follows:
  • New Amendment Screen and In-Line Report to enter and track MA changes
  • New Audit Log Screen to track MA and ROA changes
  • Ability for IS Administrator to edit the MA/ROA End Dates

State Reports

• The COA Statistical/SMASR Report titles on Reports menu and report headers have been enhanced by replacing COA to IS Schools. These reports now also include Master Agreement validations.
• The Opportunity, Continuation, comprehensive Secondary, Elementary and Secondary IS Schools (formally COA) Statistical/SMASRs have been enhanced with an IS column on the Statistical and IS attendance validations on the SMASR.

Student Support

• The Support Referral Screen has been corrected, and now displays submitted referrals.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Withdrawal screen has been enhanced to include a required field to enter a Future Address. The new field was requested by Pupil Services and Attendance.

English Learner

• A new screen, Multilingualism Awards, has been developed to allow schools to add multilingualism awards for qualifying students in grades TE, TK, K, 1, 5/6, 8, and 12. The screen may be accessed via the Student Profile screen > Academics > Multilingualism Awards.

Grades

• The Cumulative Grades Label – Secondary Schools report has been corrected to align cum label data to print within Avery 5360 or UNV-90106 (1 1/2 x 2 13/16) labels.
• The Elementary Retention Warning Notices screen has been enhanced to keep Grading Period 3, 'May be Retained', as the only option until at least one ‘May Be Retained’ record has been created and saved in any of the 3 Grading Periods. When Grading Period 3 is selected, the ‘Will Be Retained’ option shall be included along with the ‘May Be Retained’ option.
• The Grades by Class screen has been enhanced to display a pop-up prompt that requires the user to select whether to display Elementary or Secondary courses with section assignments of both Elementary and Secondary types.

Graduation Standards

• Graduation Exemption on the Graduation Standards Summary screen has been enhanced to display an updated Rescind statement to accurately reflect the reason for the option. The previous statement "I certify that this youth has NOT met all the eligibility criteria and was previously misidentified” has been updated to read, "I certify that this student has rescinded their acceptance of this exemption or is no longer eligible for the exemption."
• The Graduation Standards Summary screen has been enhanced by allowing Principals to enter LOTE Certification for students who meet the minimum 2-year LOTE requirement via a LOTE Equivalency exam. The job aid, Entering LOTE Certification on the Graduation Standards Summary screen, will soon be available at: https://www.lausd.org/Page/7158

Independent Study

• The Independent Study Weekly Manage Teacher/Class Attendance screen has been corrected to display students that were enrolled for one day and to display sections for retired teachers.
• The Master Agreement (MA) screen has been enhanced for Full-Time/Long Term IS to default the IS Supervising Designee field to Period 1 teacher for elementary and Period H teacher for secondary students. This field also excludes teachers from credit recovery sections and sections with an exclude marks section attribute.
• The Record of Assignment (ROA) screen has been corrected to display all class sections that secondary students are scheduled in.
• The ROA screen has been enhanced as follows:
  • A new field, Assignments Received Date, has been developed
  • A new button named Get Latest Assignments has been developed to provide users the ability to load Schoology Assignments that do not display in the assignments dropdown, or that were entered in Schoology after 8:30 pm the night before
• The ROA Evaluation templates have been enhanced to include a field named Assignments Received Date.
• The Elementary and Secondary Statistical/SMASR reports have been enhanced to include Independent Study attendance information.
• The MA and ROA screens have been enhanced for Short-Term IS to void the records that are in ‘New’ or ‘In Progress’ status, if not signed by the parent after 5 instructional days of the MA Start Date. If the IS Administrator back dates the MA/ROA, they have five instructional days to upload the forms as of the created date.

 Linked Learning

• The CTE District Admin user role can now add and edit CTE/Linked Learning records for students in participating schools within the program.

Student Support

• Support Referral has been enhanced as follows:

• • Redesigned to require Actions Taken for Discipline Referrals and adding a Victim Participant for certain discipline referral reasons
  • Disable Follow-Up Required and Follow-up Resolved when discipline referral reasons are selected fields
  • Updated message under Discipline Referral Reasons
  • Actions Taken field values were updated

Student Testing

• A new process has been developed to load the Alternate ELPAC assessments for students on the alternate curriculum. The Alternate ELPAC scores may be accessed via the Student Profile screen > Academics > Test Scores.

Summer School

• A new screen, Summer School Enrollment and Course Request, has been developed to allow schools to request summer school credit recovery courses. Summer school job aids are available at: https://www.lausd.org/Page/4836

Transcripts

• Seal of Biliteracy Awards will no longer be entered using the Transcript Information tab. Please refer to the new Multilingualism screen for entering all biliteracy awards (Promise, Pathway, and Seal of Biliteracy) under the English Learner section above.
• The High School Transcript report has been enhanced to display LOTE Certification for students who meet the minimum 2-year LOTE requirement via a LOTE Equivalency exam after Principals have certified students via the Graduation Standards Summary screen.

MiSiS Availability

The MiSiS application will not be accessible on Saturday, March 18, from 10 a.m. to 6:00 p.m. while the team archives attendance data.

Attendance Data Archival for the 2020-2021 School Year

Please note that as of March 18, 2023, attendance data for the 2020-2021 school year will be archived and will only be viewable through the Attendance Referral, Attendance Summary, and Attendance Audit Reports.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Parent/Guardian screen has been enhanced to include a link to the Relationship Type job aid.
• On the Parent/Guardian screen, the Legal Guardian field has been enhanced to include a verification message.

Extended Learning

• A new screen, Tutoring Transport Request is now available to enter school to home Transportation requests for student’s participating in after school High Dose Tutoring at the 100 Priority schools.

Independent Study

• The Master Agreement (MA) screen has been enhanced as follows:
  • The IS Supervising Designee field now defaults to the student’s scheduled teacher within the selected MA Start and End Dates, provided they have requested and received this user role through oneAccess. For secondary students, the field will include all scheduled teachers with the role in dropdown menu for the user to choose from.
  • The Upload icon now displays after all class/section ROAs (Record of Assignment) have been completed and submitted. Users must ensure the most recent MA/ROA forms generated through the MA screen have been signed by all participants that have not signed through Adobe.
  • When backdating a MA and uploading it, users are now able to select a Parent Signature Date between the MA Start Date to current Date. Please note that Independent Study begins on the date the parent signs, and the MA Start Date will be automatically changed to this date.
  • The MA PDF now checks off Program Placement of Special Education when the student’s Program Placement is Special Education Setting.
• The Record of Assignment screen has been enhanced to default and disable the Assignment Due Date to the Assignment End Date.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The term end dates, teacher, and student sections have been updated to reflect 6/12/23 as the last day of instruction for specific elementary schools.
• The Staff Information screen, located in the Admin menu, has been enhanced by removing access for specific user roles.

Attendance

• The Elementary Classification Report has been corrected to accurately display TK-3.

Academic Intervention

• The Academic Intervention screen has been corrected to no longer display an error message when special characters are entered.

Grades

• The Grades by Student and Grades by Class screens have been enhanced to include grade level TE.
• The Elementary Schools CCS Report Card and Teacher Verification Report (CCS) have been enhanced to be generated for TE students.

Independent Study

• The Record of Assignment screen has been corrected to display Schoology assignments with commas as one assignment.
• The Record of Assignment Evaluation screen has been corrected to not require the Academic Grade for Submitted Work field when 0% completed is entered. This screen has also been enhanced to allow users to submit the record when absences are submitted.

Student Testing

• The PFT Class Roster located in the reports menu under Testing > PFT has been corrected to retrieve all students in the selected teachers’ sections.

MiSiS Announcements:

Independent Study

BUL-6779.4 Guidelines for Independent Study Programs, scheduled to be published by August 1st requires the usage of MiSiS for all Independent Study (IS) Programs except for Extraordinary Conditions. The policy will include General Procedures for Independent Study Programs that must be followed for each IS Program type.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• Legal Guardian checkbox has been renamed Legal Guardian/ERH (Educational Rights Holder) on the Parent/Guardian
• Tooltips now display next to fields for the following fields: Legal Guardian/ERH, Primary Guardian, Lives With, and Additional Correspondence on the Parent/Guardian
• A new leave reason, 12th Grade Returning for Additional Year, was added to the withdrawal screen for L1 Same School leave code.
• A new leave reason, Return to Home School from Options/Alternative School, was added to the withdrawal screen for L2 Other LAUSD School.
• The issue impacting TE students on the withdrawal screen has been corrected.
• A new language, Kazakh, has been added to the Home Correspondence Language and Student Language dropdown. ASL was renamed American Sign Language (ASL).

Attendance

• The Master Absence Report – Continuation report has been enhanced to display student’s grade level as of the user selected End Date.
• The Attendance Summary Report has been corrected to display all students, and a space and comma has been added between the teacher’s last and first name.
• At IS Schools (City of Angels/Virtual Academies), the IS Weekly Attendance Teacher Roster Screen has been corrected to allow IS School Teachers the ability to submit attendance for the default attendance status and reason code:

Athletic Eligibility

• The Attendance Daily Check Report has been enhanced to allow users the ability to multi-select the Campus parameter.

English Learner

• The Initial Notification of Enrollment and Placement report has been enhanced to include new EL and RFEP student graduation rates for the 20-21 school year.
• The Initial Parent Notification of Language Test Results report has been enhanced to reflect a change on the location of the date and student’s grade level.
• The Mass Notification Date Entry and English Learner Parent Notification Dates screens have been enhanced with a new notification value of “Individual Reclassification Plan”. Schools are now required to add IRP notifications for all LTEL and PLTEL students using these screens.  The Counseling Communication screen will no longer be used for adding this notification type.

Grades

• The Elementary Schools CCS Report Card has been enhanced such that a new selection parameter has been added that allows the users to generate the report as a Mailer version or a non-Mailer version.
  • When the Mailer version is selected, the report that is generated will be the current 4-page version which includes the ‘To’ and ‘From’ addresses for mailing, as well as the Student and Parent PIN information.
  • When the non-Mailer version is selected, the report will generate as a 2-page report and will not contain addresses nor PIN information.

Independent Study

Per upcoming policy BUL-6779.4, the following enhancements have been completed:

• New school-based user roles have been created, users may request access through oneAccess:
  • IS Supervising Designee: For Long-Term/Full-Time, this role is automatically issued to all IS Schools (City of Angels/Virtual Academies) Teachers. For Short-Term Elementary, the pupil’s scheduled teacher is designated as the ISSD. For Short-Term Secondary, Opportunity and Continuation and Part-Time (two classes), one of the scheduled teachers is assigned as the IS Supervising Designee.
  • IS Administrator: For limited circumstances when IS procedures have been followed, and all IS forms have been accurately completed, this role can back date and upload the singed MA. The ROA and evaluation records must be entered in MiSiS. This role also provides the ability to void MA/ROA records that have not been signed by the parent.
• New screens have been developed and are located under the student profile Miscellaneous > Independent Study tab:
  • Master Agreement
  • Record of Assignment
  • Both forms are automatically routed for electronic signatures, and may be viewed through the Master Agreement Summary screen
• The Update Attendance screen has been enhanced to allow users Comprehensive Elementary, Secondary, Opportunity Schools users the ability to submit attendance for Short-Term IS after the Master Agreement End Date using the newly created IS Attendance taking codes:
  • IC (IS Complete): Attendance credit earned for time value of work equivalent to at least a minimum school day
  • IN (IS Not Complete/Absent): IS assignment submission or evaluation pending, incomplete assignments, or did not complete enough assignments equivalent to a minimum school day
• For Short-Term IS offered at comprehensive Elementary, Secondary, and Opportunity Schools, the student’s schedule remains the same as the regular course sections for IS and should not be changed. The Periods screen in Master Scheduling has been enhanced with the removal of Period X. The Independent Study Section Attribute is no longer available for selection.
• For Long-Term/Full-Time at IS Schools, a new Daily Participation Screen has been created and is available through the Weekly Teacher Roster to enter records for a group of students, and under the Student Profile > Miscellaneous > Independent Study tab to add and edit records for individual students.
• For Master Agreements that are in Final state (signed by the parent), the Enrollment, No Show, and Withdrawal screens have been enhanced to:
  • Update the MA/ROA Start and End Dates with the user entered Entry, Withdrawal, or No Show Date.
  • If the student no longer meets the minimum 3 consecutive school day requirement, the MA/ROA records are voided.

State Reports

• The Elementary, ESY Elementary, Carlson Home and Carlson Hospital Elementary Classification Reports have been enhanced to display ETK, TK, and K counts separately by teacher.

Student Support

• The Student Support Summary Report has been corrected and now lists all students, and the Entered by parameter is in alpha order.
• Per upcoming BUL-5808.5, the following enhancements have been completed:
• Support Intervention screen:
  • No longer includes discipline intervention reasons. Actions provided prior to submitting a support referral for discipline referral reason(s), are now to be documented on the Referral screen under Other Means of Correction.
• Support Referral screens:
  • Access has been updated to only allow the Principal, Discipline Designee and Office Manager user roles the ability to submit a referral for discipline referral reason(s). Teachers and other staff may submit a paper referral request.
  • The Prior Intervention field can only be selected after a counseling reason has been selected
  • Added a new field named Other Means of Correction, only available for selection after a Discipline Referral reason has been selected
  • The Possible Motivation(s) field has been removed
  • The Message at the bottom of the screen was updated to indicate who has access to submit a support referral for discipline reason(s)
• Student Support Reports have been modified to display Prior Interventions for counseling referral reasons and Other Means of Correction for discipline referral reasons:
• Student Support Summary Report
• Social Adjustment Report
• Student Support Summary Report
• Referral Response In-line Report

Summer School

• The ESY Grade by Class screen is available for grade entry for elementary ESY students.

The issue with Grade Passback has been resolved and Credit Recovery teachers may submit mid-term marks for Summer term.

The grading window closes on Friday, July 8th.

The job aids for MiSiS, Certify, FOCUS, and Schoology are temporarily unavailable.  We are aware of the issue and are working on a resolution.  Update will be posted when the issue has been resolved.

MiSiS Updates - May 25, 2022

The job aids for MiSiS, Certify, FOCUS, and Schoology are temporarily unavailable.  We are aware of the issue and are working on a resolution.  Update will be posted when the issue has been resolved.

MiSiS Updates - May 25, 2022

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The Sections Editor Screen has been enhanced to allow student information to populate in a timely manner after selecting a section.

Attendance

• The Meeting Patterns screen has been corrected to only allow authorized users to edit the current date patterns when attendance has not been submitted.
• The Master Absence Report – Continuation has been corrected to no longer display an error message.
• The School parameter on the Attendance Summary Report has been enhanced from single to multi-select. Please note that the report takes longer to generate when multiple schools and longer date ranges are selected.

English Learner

• The Master Plan Instructional Information Screen, located under Services > English Learner, has been fixed to allow schools to end a student’s existing master plan program.
• The Annual English Learner Letter has been corrected to allow schools to generate the report for eligible students who are missing a schedule when the “By Student” option parameter is selected.

Student Support

• The Social Adjustment Report has been corrected to no longer generate an error message.

Transcripts

• Records of students that have earned the Seal of Biliteracy Award have been inserted into the new Seal of Biliteracy screen, which is accessed via the Transcript Details Previously, these records were entered by schools into the Transcripts Notes section.

MiSiS Scheduled Maintenance - Saturday, March 19, 2022

Student COVID immunization data may now be viewed on the Immunization screen.  (Misc > Immunization or  Enrollment History > Edit).  The COVID vaccine data is from Daily Pass and cannot be edited by users.

MiSiS Announcement: 

Procedures for Student Photos 

As schools are starting to hold their Picture Day, Principals are encouraged to visit the LAUSD Photo Portal (https://photoportal.lausd.net) to manage their student’s photos and photo vendor.  Student photos that are uploaded to the Portal by the school, or the authorized photo vendor, will appear in MiSiS within 24-48 hours.  Several job aids are available, as well as a checklist, to help schools manage their photos.  Please visit the Student Photos job aid page to view the checklist and job aids. 

The following items have been enhanced/corrected in MiSiS: 

Enrollment 

• The Parent/Guardian screen now includes an Additional Correspondence indicator.  If the indicator is selected, the parent/guardian is mailed a Secondary Report Card in addition to the primary parent. 
• Additional languages have been added to the MiSiS Language dropdown.

Attendance 

• The Uncleared Absence Report has been corrected to generate for students no longer enrolled. The report also now generates when the “All students” option is selected. 
• The Elementary Classification Report has been corrected to display Laurel School in the school dropdown menu.
• The Elementary Statistical Report has been corrected to display the Grade level data is accurately when generated with capture code.

Census 

• On the Bus Schedule screen, users may now request Sibling Magnet transportation. 

English Learner 

• Both the Initial Notification of Enrollment and Placement and the Initial Parent Notification of Language Test Results and Confirmation of Program Placement reports will be accessible via the Parent Portal for qualifying students.
• The Annual English Learner Letter will display students’ names in the correct alphabetical order in the “Students” parameter dropdown.  

 Grades 

• The title of the Secondary Schools Report Cards, when accessed in line (via the Student Profile screen), have had their titles updated to Sec Report Card – Mailer and Sec Report Card Non-Mailer from Report Card – Mailer and Report Card Non-Mailer, respectively.
• A data correction was done to students that were displaying earned credits for failed courses.

Graduation Standards 

• The title of the IGP Report, when accessed in line (via the Student Profile screen), has had its title updated to High School IGP Report from IGP Report.
• The CCRG Report has been enhanced to include Naviance data and PSAT/SAT data.

 Student Support 

• The Student Referral Report has been corrected to load parameters when Rivera LC Pub Srv is selected.
• The SSPT In-line Reports have been corrected to generate for students that are no longer enrolled. 
• The RA: Risk Assessment Alert, located on the student profile, has been enhanced to display when users select “Yes” for Risk Assessment Conducted on a Counseling Communication record.
• The Special Education Provider user role has been enhanced with SSPT read access.
• The Student Support Administrator user role has been enhanced to include Contact Logs Mass Update access.

Transcripts 

• The title of the Transcript Report, when accessed in line (via the Student Profile screen), has been updated to High School Transcript Report from Transcript Report.
• The High School Transcript Report has been enhanced to include the students name suffix, when applicable.

The following items have been enhanced/corrected in MiSiS:

Attendance

• The Five Column Roster Report has been enhanced with a new parameter, “Enable Elementary Instructional Groups". This allows elementary users to generate the report as usual or by Elementary Instructional Groups. Only students added to the Administrative Instructional Subgroups Elementary: Online AM or PM or Elementary: In-Person AM or PM groups will populate in this parameter.
• The Teacher Attendance Verification Report has been enhanced with two new parameters “Enable Elementary Instructional Groups" and “Display Elementary Instructional Group”. This allows elementary users to generate the report as usual or by Elementary Instructional Groups. Only students added to the Administrative Instructional Subgroups Elementary: Online AM or PM or Elementary: In-Person AM or PM groups will populate in this parameter.
• The Uncleared Absence Report has been corrected to only display classes that meet on the user selected dates.
• The Attendance Audit Inline – Continuation Report has been corrected to generate accurately when valid start and end dates are selected.
• The Attendance Referral – Continuation Report has been corrected to display the correct number of Uncleared and Partial Day Absences.

English Learner

• The process that updates a student’s initial language classification of “EO” (English Only) has been modified to add the record and date, based on the student’s first home school entry record.
• The Annual English Learner Letter has been enhanced to display the new graduation rate of 56.21% for English Learners.

Grades

• The Elementary Schools CCS Report Card has been enhanced to generate as a 3-page report, where the 3rd page includes the student’s and parent’s Personal Identification Number (PIN).
• The Secondary Schools Report Card has been enhanced to generate as a 2-page report, where the 2nd page includes the student’s and parent’s Personal Identification Number (PIN).
• The Options Schools Report Card has been enhanced to generate as a 2-page report, where the 2nd page includes the student’s and parent’s Personal Identification Number (PIN).
• The Distribution of Marks Report has been corrected such that when selecting "Unfilled" in the teacher parameter, it will now return correct information for “Unfilled” positions.
• The Secondary Schools Report Card has been corrected such that students will now populate correctly on the parameter page dropdown when the Group Category of 'OTHERS' is selected.

Programs

• The Enrichment screen has changed its name to Extended Program to allow the Community of Schools Program to use the screen.

NCLB and CTC

• The Assignment Monitoring Report has been corrected such that all applicable staff are now included in the report.

Student Support

• The Support Summary Report Excel version has been enhanced to export all service types into their own columns.
• The Student Profile Alert of SH: Student Health and Human Services, interfaced from Welligent Cloud, has been enhanced to only display in the profile for one calendar year from the last service date.

Summer School

• The Summer School screen is now available for Community of Schools (COS) Summer Program. Schools will need to enter enrollment and course requests for students who will be attending COS. Refer to the COS Program Sending School job aid for directions:  https://www.lausd.org/Page/4836
• The Section type “SH” has been added for MMED Newcomer Program summer course.
• The Section type “Online” has been added for Credit Recovery. Schools should use this section type for any course offered online during Summer Term.

The elementary rollover process has completed for the 2021-2022 school year. Continuing students have been rolled over into the next grade level.  Schools may now create new sections and assign to teachers and students for the next year.  A new job aid is now available to support elementary schools offering dual language programs.  You may access the job aid here for adding Section Attributes for dual language programs.  Additional documents for the Elementary Rollover and Scheduling Process are available here.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The Enrollment App has been enhanced to allow the parent/guardian email to be selected as Unknown.
• The Parent/Guardian screen has been enhanced to allow a PO Box to be entered for Parent/Guardian Mailing Address.

Scheduling

• The Sections Editor screen has been enhanced to prevent a section’s period from being changed when students are enrolled in the section. This prevention will ensure that students do not have overlapping section enrollments during the same period for another course.

Attendance

• The Continuation Update Attendance screen has been corrected to display the Distance Absence: DA as default value for Future Attendance dates.
• The Continuation Teacher Roster screen “Absent Today” column has been corrected to consider Hour2 absences.
• The Carlson Home Manage Teacher/Class Attendance screen has been corrected to display the attendance details when navigating to previous week.
• The Uncleared Absence Report has been corrected to display the incorrect address.

Census

• The Homeless screen has been enhanced to allow school-based users to edit the end date of a student’s record.

English Learner

• The Master Plan Program screen has been enhanced to default to the student's school enrollment entry date when adding a new record for a newly enrolled student (either to LAUSD or a new school).

Grades

• The Options Schools Report Card will no longer include any courses that have a section attribute of "Exclude Grades".

Graduation Standards

• The following screens and reports have been enhanced with the logic such that A-G courses in the LOTE and Math subject areas taken in the Spring or Summer of SY 2019-2020, that have been awarded the mark of 'P', will validate lower-level courses:
  • The Graduation Standards Summary screen
  • The Graduation Eligibility Status for Class of 2016 and Beyond Report
  • The Graduation Progress Report
  • The High School IGP Report

NCLB and CTC

• The ESSA Parent Notification Letter - Report has been corrected to only display courses that a student is enrolled in.

Student Support

• The Student Support-School Based user role has been corrected to allow the user to edit an SSPT Intervention created at a previous school of enrollment.
• The Pupil Service - School Based user role has been corrected to allow access to create/edit SSPT Interventions.

Summer School

• The Summer School Counselor user role has been removed for staff assigned to 2020 summer term.
• The Student Schedule screen has been enhanced to display summer school students on the Academic menu.

Transcripts

• The Academic Decathlon Transcripts Report has been updated such that the GPA Calculation logic and the sections that display the courses will now exclude courses taken in the Spring or Summer of SY 2019-2020.

MiSiS Announcements:

LAUSD Photo Portal

Principals are encouraged to review their designee(s) annually in the LAUSD Photo Portal. To view the staff member(s) who currently has/have access to the school site, click on the Designee tile.  If a staff member should no longer need access, click on the “remove” button under the Action column. Refer to the Granting Access to Photo Vendors and Assigning Designee job aid for instructions on how to add a designee.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• The MiSiS enrollment screen has been updated with a new look and feel. Refer to the job aid for more information: Student Enrollment

Scheduling

• The Sections Editor and Concurrent Term Editor screens have been enhanced to prevent scheduling of students in more than one service-like course per semester. Students in grades 8, 11 and 12 are eligible to take no more than one service-like course per semester, for a maximum of two per year, for the selected grade level.

Attendance

• The Continuation Teacher Roster will no longer display an asterisk on periods tabs that do not meet.
• The Independent Study Weekly Manage Teacher Class Attendance screen, used primarily by City of Angels, has been corrected and will no longer display an error message.
• The Student Attendance Totals In-line Report has been corrected and will now display 'Days Abs Unexcused', 'Days Abs Excused' and 'Days Present' column counts.
• The Period Group screen, located under the Admin > Configuration menu, has been corrected and will no longer display an error message.
• The Contact Log screen has been enhanced to allow users with the Pupil Services-Homeless user role, the ability to create, edit, and delete their own entries.

Athletic Eligibility

• The Attendance Daily Check Report has been corrected to accurately display the present records.

English Learner

• The Individual Reclassification Plan (IRP) has been fixed to display only active master plan programs.

Health

• The Immunization screen includes a new exemption type, “Conditional Enrollment Per BUL 1660”. This exemption type is intended for students in special populations who cannot produce proof of immunization, at the time of enrollment. The exemption expires after 30 days. Refer to BUL 1660 for more information.

Student Support

• The Option School Referral screen has been enhanced to allow users with the Pupil Services School Based user role the ability to read, create, and update the option school referral screen for the Referring School.
• The in-line Suspension Report has been corrected to properly display the student demographic and suspension information.

MiSiS Announcements:

New Distance/Online Learning attendance codes of Distance Present (DP) and Distance Absent (DA) have been available since October 6, 2020. Attendance status Present (P) and Absent (A) will continue to be available and should only be used to record in-person attendance when necessary/appropriate. Tardies and Left Earlies will not be available for selection during Distance/Online Learning. 

Please note, previously submitted attendance for this school year will be converted from Present, Tardies, and Left Earlies to DP, and Absences to DA, along with the corresponding reason code. A data clean-up will continue to be done on a weekly basis, until a hybrid mode of instruction is implemented.  

The following items have been enhanced/corrected in MiSiS:

English Learner 

• The Individual Reclassification Plan report has been modified to reflect Master Plan Program names in Spanish, Korean, Armenian, and Mandarin based on parent/guardian’s home correspondence language.

Enrichment Program

• The following job aids have been posted to the MiSiS website (https://www.lausd.org/Page/17139):
• Manage Grades Screen
• Secondary Report Card
• Secondary Verification of Marks Report

Grades

• The Elementary Schools CCS Report Card has been updated such that a '?' will again display for Content Standards that are missing grades. 
• A new Grades screen has been developed for teachers and Administrators of the Enrichment Courses Program. The screen allows teachers to enter grades for students of Enrichment Courses that they are assigned.

• A new report called ‘Enrichment Program: Sec Verification of Marks’ has been created to be used by teachers and administrators to verify that all grades entered are correct as intended.
• A new report card called ‘Enrichment Program: Sec Report Card’ has been created to be used by teachers and administrators of Enrichment courses.

Student Support

• SSPT screens have been enhanced to allow read, create, and edit access for the Student Support Administrator and Student Support School Based user roles.

MiSiS Announcements:

New Distance/Online Learning attendance codes of Distance Present (DP) and Distance Absent (DA) are now available. Attendance status Present (P) and Absent (A) will continue to be available and should only be used to record in-person attendance when necessary/appropriate. Tardies and Left Earlies will not be available for selection during Distance/Online learning.

Please note, previously submitted attendance for this school year will be converted from Present, Tardies, and Left Earlies to DP, and Absences to DA, along with the corresponding reason code. A data clean-up will continue to be done on a weekly basis, until a hybrid mode of instruction is implemented.

Daily Blackboard calls will continue to be made for Absences and DA for reason codes of Uncleared: UC and No Note: 0 submitted by 3:00 pm. Call times are from 3:30-3:40 pm for the current day to notify parents/guardians that their child has not logged in for the day, and 4:30-4:40 pm for the previous day to notify them that their child has been marked absent for the previous day.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The Walk-In and Sections Editor screens have been enhanced to consider the new distance learning attendance codes of “DP” and “DA” (Distance Present and Distance Absent, respectively).

Attendance

• The following screens have been enhanced to consider the new attendance taking codes of Distance Present: DP and Distance Absent: DA:
  • Teacher Rosters: Comprehensive schools, Continuation, Carlson Hospital, Carlson Home
  • Manage Teacher Class Attendance: Comprehensive and Continuation, Carlson Home and Carlson Hospital Schools
  • Manage Attendance: Comprehensive schools
  • Update Attendance: Comprehensive and Continuation Schools
  • Uncleared Absence: Comprehensive and Continuation Schools
  • Attendance- At-A Glance: Comprehensive and Continuation Schools
  • Student Truancy Report
• The following Reports have been enhanced to consider the new attendance taking codes of Distance Present: DP and Distance Absent: DA:
  • Attendance Referral: Comprehensive and Continuation Schools
  • Attendance Summary: Comprehensive and Continuation Schools
  • Attendance Totals by Date Range – Secondary
  • Classroom Attendance Totals by Date Range: Elementary, Secondary, and Continuation Schools
  • Mailed Truancy Letter
  • Master Absence: Comprehensive and Continuation Schools
  • SARB Report
  • Student Attendance Totals: Comprehensive Schools
  • Student Truancy Report (Admin menu)
    • Teacher Attendance Verification: Comprehensive and Continuation Schools
    • Teacher Discrepancy: Comprehensive and Continuation Schools
    • Uncleared Absences (Reports menu and In-line): Comprehensive and Continuation Schools

Athletic Eligibility

• The Attendance Daily Check Report has been enhanced to consider the new attendance taking codes of Distance Present: DP and Distance Absent: DA.

English Learner

• The Nightly Reclassification and Student Language Classification Processes (a process that identifies English Only “EO” students) have been enhanced to consider the new distance learning attendance codes of “DP” and “DA” (Distance Present and Distance Absent, respectively).

Grades

• Due to updated Elementary Schools Grading Policy, the following enhancements were made to MiSiS:
  • The grade of ‘1’ has been added back for selection when entering grades for the Academic and ELD Subject areas.
  • The mark of ‘N/A’ has been removed, from the Science and History-Social Science Subject Areas.
  • The validation that prevents teachers from giving the mark of ‘N/A’ in all three Grading Periods to any content standard of the Visual and Performing Arts subject area has been added back.
• The following two Elementary Schools Report Card comments have been enhanced:
  • In danger of not meeting proficiency. Recommended to attend summer enrichment and intervention programs.”
  • AG16: “Marks for this reporting period have been adjusted based on the modified 2–4 grading scale due to distance learning.”
  • They are to be modified as follows:
    • AG 15: “In danger of not meeting proficiency. Recommended to attend enrichment and intervention programs.”
    • AG 16: “Marks for this reporting period have been adjusted due to distance learning.”

Student Support

• The SSPT Referral Report and Student Referral and Suspension screen have been enhanced to consider the new attendance taking codes of Distance Present: DP and Distance Absent: DA.

The MiSiS Opening of School Year Checklist 2020-2021 has been posted here. Please review the document.

MiSiS Announcements: 

Summer School 

ELOS schools need to enter Participation Outcome for students on the Update Academic Intervention screen.  Refer to the Update Academic Intervention for ELOS job aid for directions. 

The following items have been enhanced/corrected in MiSiS:

Enrollment 

• The Auto Withdrawal feature has been corrected. 
• Parent updates to their emergency contact phone number will now be reflected in MiSiS. 
• The Emergency Contact screen and the Non LAUSD Enrollment screens have been enhanced with improved Address Validation rules.

 Attendance 

• The Meeting Patterns screen has been enhanced to allow school-based authorized users to update future meeting patterns when attendance has been submitted.
• Truancy Letters 1 and 2, with the same dates, have been removed from the Letters Attendance Notification
• The SARB Screen search results have been corrected to sort the date column accurately and display the correct contact phone number. 

English Learner 

• The EL Progress Profile report has been enhanced to display master plan program names in Spanish.  
• The English Language Proficiency Assessment tab, found under Services >English Learner, has been corrected to accurately sort records.

Grades 

• The Options Schools Report Card Group Category parameter drop-down values have been corrected to ensure accurate spelling.

 Student Testing 

• The SBAC test scores found under Academics > Test Scores have been corrected to accurately display performance levels for English Language Arts/Literacy and Mathematics.

MiSiS Announcements: 

Student Photos 

Access to the LAUSD Photo Portal will end on 06/30/2020 for all photo vendors. 

Beginning July 1, Principals may begin granting access to next year’s photo vendor by changing the date to “06/30/2021”. 

• If your school will be continuing your partnership with the current photo vendor, Principals may log in to the LAUSD Photo Portal and extend the date to “06/30/2021”. 
• If your school will be seeking partnership with a new photo vendor, and the vendor already has access to the LAUSD Photo Portal, Principals may log in to the LAUSD Photo Portal to grant access to the new vendor and assign “06/30/2021” as an ending date. 
• If the new vendor does not have access to the LAUSD Photo Portal, please have the vendor review the Student Photo Checklist for further instructions on how the vendor may apply for access.  

Please note that only the Principal may enter this date. 

For granting and authorizing vendor access to the Photo Portal, please refer to the Schools section of the Student Photos job aids on the MiSiS website.     

The following items have been enhanced/corrected in MiSiS: 

Enrollment 

• The Office Manager user role may now revoke Option Area and Special Education placement transfer types.  
• The Race/Ethnicity dropdown on the Enrollment Screen now includes additional values per the AANHPI AMEMSA Board Resolution.  The LAUSD Enrollment Form will be updated in the Fall to allow schools to collect the additional values at the time of enrollment.  

Scheduling 

• The Walk-In screen has been enhanced to load sections in a timely manner. 

Attendance 

• The V attendance absence reason codes, used for students who attend a District approved Saturday school program, have been enhanced to be counted as absent. 

English Learner 

• The English Learner Rosters have been enhanced to display students’ ethnicities. 

Graduation Standards 

• The ‘Eligible for Graduation' Indicator has been corrected and will now display ‘Yes’ for students who have completed the CDE Requirements and have opted for LAUSD Graduation Exemptions. 
• The Middle School IGP Report has been made available to the ‘Whole Child’ System. 

NCLB 

• A new screen and report have been developed for HR Credentialing Office to help correct mis-assignments. 
• The ESSA Parent Notification Letter has been updated to display the course and credential information in a more organized manner. 

Special Education Placement Portal 

• The Excel download of search results now includes additional columns.  

Summer School 

• The Summer School Section Editor screen now displays 4 periods.  

Transcripts 

• The Middle School Transcript Report has been made available to the ‘Whole Child’ System.

MiSiS Updates - May 20, 2020

Grades

While the transition to distance learning occurs, the District has updated its grading policy.  In order to protect its students, the District is requiring teachers to use a modified 2-4 grading scale for their Spring grades for all elementary school students.  As such, the following updates have been made to MiSiS: 

• The grade of ‘1’ has been removed and will not be available for selection when entering grades for the Academic and ELD Subject areas. 
• The mark of ‘N/A’ has been made available as an option for every content standard in the Academic Subject areas, except English Language Arts. 
• The validation, which prevents teachers from reporting the mark of ‘N/A’ in all three Grading Periods to any content standard of the Visual and Performing Arts subject area, has been removed.  Teachers now have the option to select ‘N/A’ in Grading Period 3, even if an ‘N/A’ was reported in Grading Period 1 and 2 to any particular content standard in the Visual and Performing Arts subject area.

MiSiS Announcements:

Teacher Access during District Shutdown - Reminder

As communicated by the Superintendent, effective Monday, March 16, all schools will be closed through Friday, June 12 due to the Coronavirus. MiSiS has been updated to prevent teachers at comprehensive K-12 sites from submitting attendance during this time. If teachers attempt to submit attendance, an error message will appear asking users to contact the Help Desk. Please do not contact the Help Desk. This is the intended behavior.

During this shutdown period, teachers at City of Angels, Carlson Home, and Continuation schools have not been disabled but are asked not to submit attendance.

Office staff at all school sites will continue to have access to attendance in order to reconcile records and update related enrollment information. Office staff should not submit attendance for dates during the shutdown period.

The following items have been enhanced/corrected in MiSiS:

Attendance

• The Initial Notifications of Truancy Letter, which is mailed centrally to parents of truancy qualifying students, has been cancelled for the remainder of the school year.
• The reports and screens listed below have been enhanced to display absence reason code, School Bus (SB), as a full-day present, if a student is marked absent with reason code (SB) in one period or more, but was marked present, tardy, or left early in the remainder of their scheduled periods.  If a student is marked absent with reason code (SB), that day will be counted as a full- day excused absence:

• • Attendance Referral 
  • Attendance Referral Continuation Report
  • Attendance Summary
  • Attendance Summary Continuation
  • Attendance Summary Summer School Report
  • Initial Truancy Letter
  • Attendance At-A-Glance
  • Attendance At-A-Glance Continuation
• The Alerts screen, located on the student profile, has been enhanced to include SARB records.
• The Teacher Carlson Home Screen has been corrected to display students’ photos for any past week during the school year.

Grades

• Due to the updated District Policy on grading, the grade of ‘F’ has been removed and will not be available for selection when entering grades for Secondary Schools, starting with the 15-week grade entry window.
• The Secondary Schools Report Card has been enhanced to include two new comments for selection, starting with the 15-week grade entry window: “In danger of not meeting proficiency” and “In danger of not meeting proficiency and will be enrolled in summer school or other learning recovery opportunity”

Manage Groups

• The Manage Groups report has been enhanced to allow users to print it from the Manage Groups screen.

Student Support

• The Summer School Counselor Role has been enhanced to allow users to enter Discipline Referrals for Categories 1 and 2.

Student Testing

• The Test Scores screen has been enhanced to include the CAST (California Science Test) assessment.
• The PFT Class Roster has been corrected to now display all students associated to the logged in teacher.

Summer School

• A new report, Summer School Emergency Roster, is available for the summer term.  The report lists all scheduled students with parent and emergency contact information.
• The Summer School Attendance Summary report has been enhanced to include date parameters. This will allow schools to determine which students are absent on a specific day.

In response to the district shutdown due to the coronavirus, all onsite Scheduling Open House (MSX999) sessions previously scheduled in MyPLN have been cancelled until further notice.

Secondary and Options School Scheduling Administrators are urged to contact the ITD Helpdesk, who will be offering individual chat sessions through BOMGAR for Master Scheduling support.  The chat sessions will be routed to a MiSiS Trainer.  MiSiS Trainers are available to provide assistance every Tuesday through Friday, from 10:00 am to 2:00 pm, and will be able to connect remotely to your computer through BOMGAR.

Click here to reach the ITD Helpdesk, then click on the Chat Now icon or Chat with an Agent link.

MiSiS Announcements:

LAUSD Student Photo Portal

As a reminder, only the Principal and/or Assistant Principals may assign a new or extend access to an existing Photo Vendor for the school in the LAUSD Photo Portal. Providing access to the photo vendor allows the vendor representative to upload student photos for use in MiSiS. If the photo vendor does not have access to the Photo Portal for the school, the photo vendor will still be able to send the photos to the school site for a school staff member to upload, as a designee.

For information on providing photo vendor and/or school staff designee access to the Photo Portal, please refer to the Granting Access to Photo Vendors and Designee job aid on the MiSiS website.

Class Attendance 2.0 Screens are now available for all K-12 comprehensive teachers

This excludes continuation, Carlson, City of Angels schools. The Enter Attendance as a Teacher Using the New Class Attendance 2.0 Screens job aid is available under the Attendance job aids section.

It is recommended that users:

1. Clear their browser cache before logging into MiSiS and using the new attendance screens. For instructions on how to clear your browser cache, please see the FAQ posted under Using MiSiS.
2. Update the bookmark of roster screen to the new attendance screens. For instructions on how to create or remove a bookmark, please see the FAQ posted under Using MiSiS.

For user issues, please contact the ITD HelpDesk at (213)241-5200, from 7:30 am to 4:45 pm, Mon-Fri (press 5 and then 2 for MiSiS), or submit a ticket online at https://lausd-myit.onbmc.com/ and select Request Software Application Technical Support. Please provide screen name (List, Seating Chart), steps to reproduce, and screenshots.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• Special characters have been removed from student, parent, and emergency contact names.
• Email addresses entered on the Other Family Member screen must be in correct format.
• Parent/Guardian screen now includes fields for Legal Name and Preferred Name.

Scheduling

• The “R” for “Retained” alert has been removed from the Walk-In, Sections Editor, Course Request and Mass Request Editor screens.

Attendance

• The Class Attendance 2.0 K-12 comprehensive teacher attendance screens have been enhanced to remove alerts for At Risk (AR), Eligible for Title I (T) and Retained in Prior Year (R), as these alerts are no longer valid.
• The Master Absence Report has been corrected to only display teachers, within the selected school, in the Teacher dropdown menu.
• The Attendance Not Submitted Report has been corrected to display the executed by person’s name accurately on the report footer.
• The Truancy Letter 2 Report, accessed through the Admin Student Truancy Report screen, has been corrected to accurately display the correct truancy qualifying dates.

Athletic Eligibility

• The Athletics Screen has been enhanced to add waiver Rule 203 Age Requirement in the waiver dropdown menu.
• The Athletics Screen has been corrected to accurately display the age rules.

Census

• Comprehensive Academic Assessment fields have been removed from the Out of Home Care screen. Information is documented on the Counseling Communication screen.

English Learner

• The reference to ELPAC and CELDT has been removed from the “English Language Proficiency Assessment” section of the Reclassification Letter.
• A “Campus” parameter for the English Learner Student Schedule Summary report has been enhanced such that all students’ schedules within the campus display on the report.
• The ELPAC Label has been enhanced to display a student’s grade level tested.

GATE

• Manage SAS screen has been fixed.

Graduation Standards

• An update has been applied to the Graduation Standards logic such that the LOTE and Algebra Waiver courses will no longer display as meeting the UC and CSU admission requirements.
• The title of the Graduation Exemption Letter report has been corrected in the reports menu. The report was previously incorrectly displayed as ‘Graduation Notification Exemption Letter’.

Linked Learning

• In progress courses now display on the Linked Learning/CTE screen.

Summer School

• Schools are now able to start adding school enrollments and course requests on the Summer School screen.

MiSiS Announcements:

Beginning on March 3, 2020, all K-12 comprehensive teachers will be using the new Attendance Taking Screens to submit attendance. (This excludes Continuation, Carlson, and City of Angels schools.)  We strongly encourage users to review the Enter Attendance as a Teacher Using the New Class Attendance 2.0 Screens job aid, located on the Attendance job aids section, prior to the screens’ deployment.

It is recommended that users:

1. Clear their browser cache before logging into MiSiS and using the new attendance screens.  For instructions on how to clear your browser cache, please see the FAQ posted under Using MiSiS.  
2. Update the bookmark of roster screen to the new attendance screens.  For instructions on how to create or remove a bookmark, please see the FAQ posted under Using MiSiS.

For user issues, please contact the ITD HelpDesk at (213)241-5200, from 7:30 am to 4:45 pm, Mon-Fri (press 5 and then 2 for MiSiS), or submit a ticket online at https://lausd-myit.onbmc.com/ and select Request Software Application Technical Support.  Please provide screen name (List, Seating Chart), steps to reproduce, and screenshots.

The following items have been enhanced/corrected in MiSiS:

Scheduling

• The school-based PSA role may now access the Student Schedule Summary report found in Master Scheduling > Post-Commit reports.

Athletic Eligibility

• The Athletic screen has been corrected to display the correct 50% rule eligibility.

Census 

• On the Homeless screen, users may enter Identifying School field for students.

English Learner

• The “Years Not Meeting Prof Criterion” column has been removed from all English Learner Rosters. 
• The Spanish World Language Immersion Master Plan Program is now available for selection at all middle schools.
• The Mandarin World Language Immersion Master Plan Program is now available for selection at all high schools.

Grades

• The CA Content Standards grades for TK students can now be entered at any Dual Language Program school.  The CA Content Standards are no longer restricted to schools with 70/30 program models.
• The Mathematics Content Standards for 6th grade students at Dual Language Schools are now displaying correct.
• The Assigned Counselor Report will now correctly list the Counselors and their assigned students.
• The Elementary Schools CA Content Standards Report Card now displays the attendance counts correctly.
• An Auto-Save feature has been added to Elementary schools ‘Grades by Class’ and ‘Grades by Student’ screens.  The grades are auto-saved every 10 minutes by default but can be configured by the teachers to save every 5, 10 15, 20, 25, or 30 minutes, as desired.

Graduation Standards

• The Graduation Standards Summary Screen has been updated to include a Graduation Exemptions link that allows schools to designate students in specialized populations, such as Foster and Homeless, as graduation exemptions eligible.
• The Specialized Population Graduation Exemption Letter Report has been modified as follows:
  1. The report has been renamed to ‘Graduation Exemption Letter’.
  2. The report has moved from the ‘Census’ Report Menu to the ‘Graduation Standards’ Report Menu.
  3. The ‘Potentially Eligible’ and ‘Mark as Criteria Not Met’ Options were removed.
  4. The letter templates were updated to include all Specialized Populations. 
• For the Class of 2020 and beyond, ELD courses can now be substituted for 12th Grade level English courses that have been attempted and failed.

Student Support

• The Referral screen, located under the Support profile tab, has been enhanced to allow users to select a Discipline Referral Reason category without having to select a subcategory.  
• The Social Adjustment Report has been enhanced to display Graduation Exemption information.

Student Testing

• The SBA Label/Roster have been renamed as State Testing Label/State Testing Roster and will include the ELPAC Initial and Summative tests.

MiSiS Announcements:

Schoology

Schoology’s Audio/Video recorder was previously an Adobe Flash plug-in application.  Schoology has now upgraded its audio/video player to a new format.  With this new update, users will experience a new look to the interface, and will no longer receive the prompt to download or enable Flash when using the recorder.  The changes to the interface can be found in the linked document below:

Audio/Video Recorder Updates

The following items have been enhanced/corrected in MiSiS:

Enrollment

• AR (At Risk), T (Title I) and R (Retained) alerts have been removed from the Student Profile.
• On the Enrollment screen, users may no longer edit a student’s entry date to a date after a student referral date or end suspension date.
• The Parent/Guardian Info screen now includes fields to enter parents Legal Name and Preferred Name. The Preferred Name only needs to be entered if different from Legal Name.  The Preferred Name field was added to comply with the LAUSD Enrollment Form.  Legal Name will continue to display on reports which include Parent/Guardian name.  Also, the tab function has been improved on the Parent/Guardian Info screen.

Scheduling

• The following reports will no longer contain the Specialized Populations column:

• • Manage Groups
  • Student Request Status
  • Class Enrollment (student detail)
  • Potential Promotion & Demotion
  • Placement of Special Ed for Students
• The Walk-In screen will no longer contain the quick link for Specialized Populations.
• Primary Centers with kindergarten students may now create itinerant sections in the Itinerant Course Assignment screen.

Attendance

• The screens below have been enhanced to remove the At Risk (AR), Eligible for Title I (T) and Retained in Prior Year (R) alerts, which are no longer used:
  • Comprehensive school Teacher Roster, Student Tiles, and Seating Chart
  • Carlson Home & Hospital Student Roster Weekly
  • Carlson Home Manage Teacher/ Class Attendance
  • Continuation Teacher Roster
• Truancy Letters #2 and #3 have been corrected to display the apartment number.
• The Uncleared Absences Report-Continuation has been corrected to only display students currently enrolled in the “Students dropdown when the “Include Students Not Currently Enrolled” parameter is set to “No”.
• The Attendance Tab, located under the Advanced Search screen, has been corrected to allow users to select a two-week date range when selecting an attendance status from the “Attendance” dropdown menu.

Athletic Eligibility

• The Certificate of Athletic Eligibility report has been corrected to select the most recent mid-term/final term grading period end date, + 5 days, as of the user selected GPA Eligibility Date.

• At the beginning of the school year, the GPA will no longer be waived for non-initial 9th grade student.

Census

• The Homeless screen now includes fields for Program Assistance. Data may be entered by users with the Pupil Services Homeless user role and may viewed by all users with Homeless screen access.

English Learner

• The Annual English Learner Letter has been enhanced to display the Master Plan Program names in Korean, Spanish, Armenian, and Mandarin, based on a student’s home correspondence language.

GATE

• Teachers may now access the GATE Teacher Checklist from the Notification icon.

Graduation Standards

• An update has been made to the Graduation Standards logic such that for students in the class of 2021 and 2022 who took Algebra 1 during grades 7 or 8 will receive 10 high school mathematics credits if they earned a “D” or better in both semesters.

NCLB

• Corrections were made to the ESSA Parent Notification Letter Report to prevent the display of duplicate credential information.

Student Support

• The Referral Email Settings screen has been corrected to no longer send emails to users who are no longer designated to receive them.

Summer School

• The Summer School Report Card was corrected to display the apartment number.

Transcripts

• Partial credit entries on the Transcripts Details screen can now be entered with values between 0.1 and 0.9.
• An update has been made to the Transcript Report logic such that for students in the class of 2021 and 2022 who took Algebra 1 during grades 7 or 8 will receive 10 high school mathematics credits if they earned a “D” or better in both semesters.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• Invalid parent email addresses were removed from MiSiS, which included incorrect format and incomplete email addresses.
• Legal sex field on the Enrollment screen now includes Intersex.
• A new duplicate student message will display on the Enrollment screen when a user attempts to enroll a student with the same name, birthdate, and parent. Schools need to carefully review the student data before saving the enrollment.

Attendance

• The Attendance Alert hover over message has been corrected to, “All absence excuses must be verified through the administrator or attendance designee.”
• The Manage Teacher/Class Attendance screen, located under the Admin menu, has been corrected to no longer display an error message when users select to sort by last name.

Athletic Eligibility

• The Athletics screen, located under the student profile Miscellaneous tab, has been enhanced to include “Opioids” and “Bullying and Hazing” has been removed under the District Required Documents. For this school year, if “Bullying and Hazing” had previously been completed, and a date was entered, that date has been transferred to “Opioids”.
  • The Certificate of Athletic Eligibility, Athletic Eligibility List, and Ineligible Parent Letter reports have also been enhanced with this change.
• The Athletic screen and Certificate of Athletic Eligibility, Athletic Eligibility List, and Ineligible Parent Letter reports have been enhanced for Varsity Football students to be eligible if the student’s age is equal to or greater than 14 as of August 15 and less than or equal to 19 as of June 15 of the school year based on the user selected Eligibility Date.
• The Athletic Waivers and Comments, located on the Athletics screen, has been enhanced to no longer include waiver Rule 203 Age Requirement.
• The Athletic screen, located under the student profile Miscellaneous tab, now displays the GPA for magnet students.

English Learner

• The Reclassification Letter will now print for students reclassified via the IEP process.

Student Support

• The Student Support Summary Report, located under the Reports menu, has been enhanced to include SHHS services.

Student Testing

• The PFT Class Roster has been enhanced to display the columns in the order as they appear in the PFT Mass Entry screen.

Transcripts

• For 8th grade students taking Enrichment Courses during the Summer before their 9th Grade, the grade level associated to the courses has been updated from 8th grade to 9th grade.

The MiSiS Opening of School Year Checklist 2019-2020 has been posted here. Please review the document.

MiSiS Access Clean-up

All Users:

School-based users who have changed schools and still have access to their previous location can delete their old access roles using the OneAccess website (http://oneaccess.lausd.net). There is no need to call the ITD HelpDesk, create a service ticket, or call the previous administrator.

To delete access from previous locations, log on to OneAccess and look for your old access requests under My Requests (see below). Click on the trashcan icon for each school you want to delete. To avoid accidentally logging into the old location, and to protect you and the security of the previous school’s data, delete any MiSiS roles you have at the previous location(s) . If you accidentally delete your current role, simply request access and your current principal can approve the new request.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• Special Education students with scheduled transportation may no longer be processed as a No Show. This change was made to ensure transportation is not interrupted for Special Education students.
• Open Enrollment Permit will be selectable on the Enrollment screen only until Norm Day.
• Permit Report will include all active permits for students.
• Grade Level Change screen will validate student age for grade changes for students in K, TK, and TE.
• Specialized Population (SP) Alert on the Student Profile will display for TE students.
• Puerto Rico has been removed from the Birth State dropdown on the Student Enrollment
• Withdrawal screen will allow users to enter L7 withdrawal code and reason combinations.

Attendance

• The Manage Teacher/Class Attendance screen now highlights the row in green with a question mark on the left side when a student has been suspended for the selected Date of Attendance.

English Learner

• School personnel may print Reclassification Letters/Labels when students are reclassified centrally via the SSPT or IEP process.
• The RFEP Monitoring Letter and Roster have been enhanced to display a student’s number of years reclassified.
• The Student Search screen has been enhanced to include new Master Plan Programs and a new EL Typology dropdown to allow schools to search for Newcomers, PLTEL, and LTEL students.
• A new Counseling Communication of “IRP” has been added to allow schools to document Individual Reclassification Plan parent/guardian meetings.  The communication may be entered via the Student Search (multiple students) or the Student Profile (single student) screens. 

GATE

• GATE Notification Letter report will generate with an updated template.

Grades

• A correction has been made to the ELA and LOTE GPAs hyperlinks, that are located on the Graduation Standards Summary Screen, such that the Excel data file that pops up, will now correctly display the course details used for the GPA calculations.

Graduation Standards

• The following updates were made to the Graduation Standards logic:
  • Students in the Class of 2021 and 2022 who completed the Algebra 1 course in Middle School with a grade of ‘D’ or better, while in grades 7th or 8th, will receive 10 numerical credits towards HS Graduation Requirements.
  • For students in the class of 2021 and beyond, Literacy and Language and Advanced English Language Development (ELD) courses may substitute for the twelfth grade English subject requirement, after the appropriate district-approved English course have been attempted and failed.
• The ‘Last IGP Date’ link, which is located on the Graduation Standards Summary Screen, now correctly hyperlinks to the Counselor Communication Screen.
• The CEEP/ATP field, located on the Graduation Standards Summary Screen, now correctly displays the school’s College Code.

Homeless

• School users may now edit the end date on the Homeless The end date must be within the school calendar dates.

Student Support

• The Suspension screen has been enhanced to be disabled after an appeal has been entered.
• The Social Adjustment Report has been enhanced to display all comments/follow up entries.
• The Referral and Intervention screens have been enhanced to remove access to enter Category II discipline referral reasons for all user roles except for Principal and Discipline Designee roles.
• The Participant tab, located under the referral screen, has been corrected to enable editing of Referral Reasons.
• The SSPT Referral Log report has been corrected to list the same referral on one line.

Summer School

• Edit and Delete option has been removed for prior year records on the Summer School Enrollment screen. (Enrollment > Summer School)

Transcripts

• The High School Transcripts Report will now display any credits earned for students in the Class of 2021 and 2022 who completed the Algebra 1 course in Middle School with a grade of ‘D’ or better, while in grades 7th or 8th.

MiSiS Announcements:

Address Standardization Now in MiSiS

Beginning today, addresses entered on the Enrollment, Parent/Guardian, Emergency Contact, and Other Family Member screens in MiSiS will be standardized automatically to comply with United States Postal Services (USPS) requirements. After the address is submitted by the user, the screen will display an Address Validation status. There are five possible statuses:

• Valid Address – Entered address is a valid per USPS.
• Invalid Address – Entered address in not valid per USPS.
• School Verified Address – Entered address is not valid per USPS but the school has verified the address based on school attendance boundaries or official documentation (Driver’s License, utility bill, etc.).
• MiSiS Verified Address – Entered address is not valid per USPS but MiSiS has verified the address based on information in MiSiS. This status only applies to Student Residence Address but may display as an Address Validation status Same as Student checkbox is selected when the parent/guardian, contact, or other family member address.
• Unverified Address – This status displays when MiSiS was not able to make a connection with the address standardization tool. Schools do not need to take any action. MiSiS will automatically validate the address when the address standardization tool is available.

Until June 25, all previously entered addresses in MiSiS will have an Unverified Address status. On June 25, MiSiS will automatically standardize all previously entered addresses in MiSiS. Schools do not need to take any action.

Clearing the cache (browser history) should resolve most issues with the new address fields in MiSiS. Users can review the directions below for the different internet browsers.

• Firefox – Go to History, then select Clear Recent History.
• Safari – Go to History, then select Clear History and Website Data.
• Chrome – Go to chrome://history/, then click on the Clear browsing data button.
• Internet Explorer – Go to Tools, then select Internet Options. From the General tab, under Browsing History, click Delete.

Refer to the Enter or Edit Student Address in MiSiS job aid for complete directions.

The following items have been enhanced/corrected in MiSiS:

Enrollment

• Addresses entered or edited on the Enrollment, Parent/Guardian, Emergency Contact, and Other Family Member screens will be automatically standardized to meet USPS requirements. After the address is submitted, an address validation status will display. For more information, refer to the Enter or Edit Student Address in MiSiS job aid.
• Affiliated Charter Schools will now display in the Future School drop down on the Withdrawal Screen.
• Schools may now enter up to two Primary Parents for a student on the Parent/Guardian screen.
• Address fields have been added to the Other Family Member screen.

Attendance

• The Attendance At-A-Glance screen has been corrected to only display attendance information from the logged in user campus.
• The Update Attendance screen has been corrected to all classes a student is enrolled in within the campus.

English Learner

• The Alternate English Proficiency Assessment tab found in the English Learner screen has been enhanced to display VCCALPS test scores.
• Due to changes in the Reclassification Process, the Reclassification Letter, EL Progress Profile, Individual Reclassification Plan, The Ready to Reclassify Roster, and the Reclassification Label have been enhanced to display new criteria for reclassification..

Grades

• Secondary Schools Report Card-Mailer and Non-Mailer will now filter students correctly when Learning Community Groups are selected.
• The LAUSD Official GPA logic will now count the credit for each repeatable course – courses that can count for credit more than once.

Health

• Users may now enter Immunization dates in the MMDDYYYY format on the Immunization screen. (Misc >Immunizations).

State Reports

• The Secondary Classification Report has been enhanced to include the Exception Report.
• The Continuation Classification Report has been enhanced to include the Exception Report.

Student Support

• The Support Referral screens has been enhanced to be available during summer school. This screen has also been enhanced to allow users to enter referrals when there is a gap in school enrollment at the same school.
• The SSPT screens has been enhanced to be available during summer school.
• The Suspension screen has been corrected to accurately calculate the number of Initial number of suspensions day.
• The SSPT Referral Form has been corrected to only display the selected referral’s referral reasons..

Student Testing

• The ELPAC Tracker screen has been corrected to exclude students in grade PK.

Transcripts

• The High School Transcript Report has been enhanced to display the specific Graduation reason descriptions. These are: “Date of Diploma”, “Certificate of Completion Date”, “CHSPE”, and “GED”.

Beginning today, addresses entered on the Enrollment, Parent/Guardian, Emergency Contact, and Other Family Member screens in MiSiS will be standardized automatically to comply with United States Postal Services (USPS) requirements. Before entering or editing an address in MiSiS, users will need to clear the browser cache. After the address is submitted by the user, the screen will display an Address Validation status. There are five possible statuses:

• Valid Address – Entered address is a valid per USPS.
• Invalid Address – Entered address in not valid per USPS.
• School Verified Address – Entered address is not valid per USPS but the school has verified the address based on school attendance boundaries or official documentation (Driver’s License, utility bill, etc.).
• MiSiS Verified Address – Entered address is not valid per USPS but MiSiS has verified the address based on information in MiSiS. This status only applies to Student Residence Address but may display as an Address Validation status Same as Student checkbox is selected when the parent/guardian, contact, or other family member address.
• Unverified Address – This status displays when MiSiS was not able to make a connection with the address standardization tool. Schools do not need to take any action. MiSiS will automatically validate the address when the address standardization tool is available.

Until June 25, all previously entered addresses in MiSiS will have an Unverified Address status. On June 25, MiSiS will automatically standardize all previously entered addresses in MiSiS. Schools do not need to take any action.

Clearing the cache (browser history) should resolve most issues with the new address fields in MiSiS. Users can review the directions below for the different internet browsers.

• Firefox – Go to History, then select Clear Recent History.
• Safari – Go to History, then select Clear History and Website Data.
• Chrome – Go to chrome://history/, then click on the Clear browsing data button.
• Internet Explorer – Go to Tools, then select Internet Options. From the General tab, under Browsing History, click Delete.

Refer to the Enter or Edit Student Address in MiSiS job aid for complete directions.

The following items have been updated/fixed in MiSiS:

Enrollment

• Several changes have been made to the Contact Information Screen (Enrollment > Contact Information):
  • A new field, Release To, has been added.  This field is used to indicate if the child may be released to the emergency contact. 
  • The Contact Name field has been split into three fields - First, Middle, and Last Name. 
  • The current Contact Name field will be removed from the screen. 
• Birth Country field is no longer a required field on the Enrollment screen.  
• A new field, Legal Sex, has been added to the Enrollment screen.  Non Binary is now available in the dropdown values for Legal Sex and Gender.  Legal Sex field is defined as a person’s assigned sex at birth.
• The Address and Phone Number Search has been added to the District Limited Read user role. 

Attendance

• At Elementary Schools, teacher access to the Unresolved Absence screen has been corrected to only allow updating of absence reason codes for the current, plus four previous, instructional days.  
• The Attendance Referral Reports now displays the student’s primary address instead of the mailing address. 
• The Uncleared Absences Report now displays the current teacher on the list portion of the report. 

Grades

• The Elementary Schools CCS Report Card now displays the correct teacher name on page 2 for students who have transferred to a different school during the Grade Reporting Period.
• A new date field has been added to the Elementary Schools Retention Warning screen that is a required entry in order to document when the Kindergarten Continuance Form was filed for kindergarten students who will be retained.

Graduation Standards 

• The overall ‘Eligible for Graduation’ indicator now correctly displays 'Yes’ for students who have the ‘CDE Only’ option and have completed all of the CDE Requirements.

Special Education Placement Option Portal

• The Local District and Miles will now display on the Program Options screen.  Miles refers to the “fly over distance” between the student’s School of Residence and the school offering the program option.

State Reports

• The Elementary Statistical/SMASR now properly accounts students who are already five years of age upon enrollment in grade level TE as TE ADA (i.e., ADA-generating students).

Student Support

• The Intervention and Counseling Communication screens are now available for summer school. 

Student Testing

• The PFT Mass Score Entry screen now allows the teacher/designee to submit all selected student records. 

Summer School

• The Summer School Confirmation Letter may be generated by the sending or receiving school.  Summer School Student Report includes new columns, including current school of enrollment, scheduled, and waited listed courses.

Transcripts

• The High School Transcript Report now displays the correct home address for students who have multiple parent/guardian addresses.

The elementary rollover process has been completed for the 2019-2020 school year. Continuing students have been rolled over into the next grade level.  Schools may now create new sections and assign to teachers and students for the next year.  Refer to the Elementary Rollover and Scheduling Process on the MiSiS website under the job aids link – https://www.lausd.org/Page/5659

The Next Year Enrollment 2 process completed its first run.  NYE2 moves matriculating students to the next school for the 2019-2020 school year. Last night's run did not include students with Magnet, Zone of Choice, School for Advanced Studies, Dual Language, or other choice programs for next school year.  Those students will be included in tonight’s Next Year Enrollment run (Wednesday, April 24).  Students enrolled in Options schools have a next-year enrollment record for the same grade level.  Schools need to promote eligible students to the next grade level.  The Elementary Rollover process is tentatively scheduled for the week of April 29.

Schools should run the MiSiS NYE Enrollment Error Report to determine which students could not be processed by NYE2.  Instructions for running the report and fixing various errors may be found here.  

To view incoming students, use Student Search with Enrolled as of Date= First Day of 2019-20 school year (e.g., August 20, 2019).

MiSiS Announcements:

Next Year Enrollment (NYE2)

The Next Year Enrollment 2 (NYE2) process to move matriculating and choice program students (Magnet, Zone of Choice, Dual Language, Admission Criteria, School for Advanced Studies) to the next school year, is expected to run the week of April 22.  NYE2 is delayed due to changes in school boundaries impacting data needed to run NYE2.   Schools will be informed via the MiSiS System Announcement screen when NYE2 begins.

The following items have been updated/fixed in MiSiS:

Enrollment

• The Student Information (Enrollment > Student Information) screen now displays the Legal Sex field. This is a read only screen.
• The School Full Read user role now has access to the Office Summons Report.

Scheduling

• The Walk-In and Sections Editor screens have been enhanced to prevent the scheduling of students who are no longer enrolled.
• The Section Attributes screen, found in Section Assignments and Sections Editor screens, now reflects the new Master Plan Program names for the 19-20 school year.

Attendance

• A new screen, Contact Log Mass Update, has been created to allow users to enter contact log records for multiple students. The screen can be accessed through the Advanced Search
• The Student Truancy Report has been enhanced to allow users to generate Truancy Letter 2 and 3 during the same evaluation period.

English Learner

• The EL Progress Profile report now displays accurate RI testing data when the report is generated for the previous school year.
• The Annual English Learner letter has been enhanced to display in Korean, Armenian, and Mandarin languages.
• The Master Plan Program names have been updated and will display starting in the 2019-20 school year: The Structured English Immersion Program has been updated to the Language and Literacy in English Acceleration Program; the Dual Language Program has been updated to the Dual Language Two-Way Immersion Program; the Maintenance Bilingual Program has been updated to the Dual Language One-Way Immersion Program; and the Foreign Language Immersion Program has been updated to the World Language Immersion Program.
• The Individual Reclassification Plan report has been enhanced to display the ELPAC performance level, score, and abbreviated performance description.

GATE

• The GATE Referral (Services > GATE) screen now displays the submitted by, submitted date, modified by, and modified date at the bottom of the screen.

Grades

• New GPAs have been created to be used to determine eligibility for the State Seal of Biliteracy. These are:
  • SSB ELA Coursework GPA – This GPA is computed based on the student’s A-G coursework in the B Subject Area (English Language Arts).
  • SSB LOTE 1 GPA – This GPA is computed based on the students’ A-G coursework in the E Subject Area (Language Other Than English) for a qualifying language.
  • SSB LOTE 2 GPA – This GPA is computed only if the student has a second qualifying language.
  • SSB LOTE 3 GPA – This GPA is computed only if the student has a third qualifying language.

Graduation Standards

• The Science Subject Area displayed in Graduation Standards Summary screen has been split into separate Biological Science and Physical Science sections. The years displayed under the Completed, In Progress, and Need columns will be specific to each section.
• The benchmark graph, located on the Graduation Standards Summary screen, will now accurately display the Grade Level Benchmarks for currently enrolled students, withdrawn students, and students who have graduated.

NCLB and CTC

• The Assignment Monitoring Report now displays all staff assigned to the school that have course section assignments.

Student Support

• The Support Referral, Participant tab has been enhanced to allow users to add participants from any school within the campus.
• The Suspension Screen has been enhanced to automatically invalidate the previously updated attendance suspension reason codes when a suspension is edited.
• The Special Education Provider user role has been enhanced to allow access to enter, edit, and delete the Contact Log, Support Interventions, Referrals, and Counseling Communications that were created by the user.
• The SSPT Referral tab has been enhanced to allow users to partially save the referral.

Student Testing

• The STS Coding Roster has been updated and renamed the CSA Eligibility Roster. The report will identify potential students to be tested with the California Spanish Assessment (CSA).

Summer School

• The roles of Office Manager, Counselor, Counselor Plus, and Scheduling Administrator, may now enter Summer School enrollment and course requests for individual students on the Summer School screen (Enrollment >Summer School).
• The Summer School ID Report may now be sorted by Student or Period.  This enhancement will assist schools with the distribution of student identification cards.

Transcripts

• Schools authorized to offer experimental courses are now able to add new Transcript Records that include these courses.

MiSiS Announcements

The MiSiS team has a new method for communicating with users: MiSiS System Announcements

MiSiS users will start receiving announcements that apply to their user role.  All users, except teachers, will see the announcements when they first log in for the day.  However, teachers will be able to view the announcements by clicking on the bell on the upper right of the landing screen.  Announcements may include reminders, release notes, and system maintenance messages.  Users can also view past announcements for the day by clicking on the bell.

The following items have been updated/fixed in MiSiS:

Enrollment

• Enroll Student Search now requires users to enter a student birthdate when searching by First and Last Name. Enroll Student Search also includes the ability to include Last LAUSD school as a search parameter.

Scheduling

• The Counseling Planning Sheet now displays accurate student grades.

Attendance

• The Attendance Not Submitted Report now defaults the Begin Date to the first instructional day of the school year.

Athletics

• The following screen and reports have been updated to include the passing of more than 50% of the scheduled classes:
  • Athletics Screen
  • Athletic Eligibility List Report
  • Ineligible Parent Letter
  • Certificate of Athletic Eligibility Report

Census

• The validation for California Start Date and US Start Date has been removed on the School Experience

English Learner

• The EL Student Schedule Summary report now displays students’ current grade levels.

GATE

• Users are now able to submit and edit a GATE referral without receiving a “Sorry for the inconvenience” error message. This error was impacting referrals for 2nd grade students who had a prior enrollment in grade level TE, TK, or PK.

Grades

• The message on the Manage Grades by Class and Grades by Student screens for Elementary School teachers now reflects accurate Grade Entry availability.
• Elementary Schools CCS Report Card now displays correct Number of 'Days Present’.

Graduation Standards

• The High School IGP Report inline version has been added to the District Admin and the Pupil Services - School Based roles.

Groups

• The Dynamic Group Enrollment Process in the Manage Groups screen has been modified to prevent overlapping group enrollments for Counseling and Learning Community groups.

Homeless

• Pupil Services Homeless user role and school user are now able to edit the Homeless student record.

Student Support

• The Student Support Admin role now has access to enter contact logs for non-enrolled students.
• The Principal role now has access to edit contact log records created within the campus.
• Teachers are now able to edit interventions they created.

Student Testing

• The PFT Student Letter now prints in a student’s home correspondence language (Spanish, Armenian, Korean, and Chinese).
• The Test Score screen now has an additional column for Alternate Assessment Description and includes any descriptions for students who tested for ELPAC and received an exception code.

Transcripts

• The Excel data files that generate when the GPA links are clicked, on the Graduation Standards Summary screen, for the CSU GPA, UC (W) GPA, UC (Capped) GPA, Financial Aid (Initial) GPA, and Financial Aid (Post) GPA now displays correct courses and GPA values.

The following items have been updated/fixed in MiSiS:

Scheduling

• The Walk-In Scheduling screen has been enhanced to prevent the scheduling of elementary students in a school different from their school of enrollment; the screen will prevent the overlapping of sections for elementary students.

Attendance

• The Update Attendance screen, located under the Attendance tab, no longer displays an error message.
• The Pupil Services Administrator user role now has access to the Attendance Referral Report.
• The Attendance Not Submitted reports for regular and continuation schools now displays the principal’s name on the Teacher’s Discrepancy Memo.

English Learner

• The English Learner Rosters, the Master Plan Roster and Label, and the EL Student Schedule Summary report have been updated to include the Initial ELPAC test results.
• A new column has been added to The EL Progress Profile Report, EL Rosters, and EL Student Schedule Summary report to identify newcomers.

Grades

• The CA Content Standards Elementary Schools Report Card can now be generated for any Elementary School student directly from the student profile via Academics > Reports > Elem Schools Report Card – CCS.

Student Support

• Users with access to the SSPT referral screen can now submit multiple SSPT Intervention Plans.
• Users with edit access to the suspension screen are no longer able to edit suspension dates.

Student Testing

• The ELPAC Coding Roster will now display students in grade K.
• The PFT Mass Entry screen will reflect the 9th grade Fitness testing information from the 17-18 school year.

MiSiS Announcements:

Users who may have bookmarked specific student profiles will need to refresh the link as the Student Profile screen was recently updated to meet Section 508 requirements. Users are advised to review and update their bookmarks for MiSiS related pages to ensure the links are still active.

The following items have been updated/fixed in MiSiS:

Enrollment

• The fields on the enrollment/withdrawal screen have been updated to match the enrollment screen so that the values are consistent.

Scheduling

• The Sections Editor screen will now prevent the overlapping of periods when students are added to off-site sections.

Attendance

• The Initial Notification of Truancy Letter has been translated into Tagalog and Farsi.
• At secondary schools, the Attendance Summary Report now considers reason code 3 under the Days UnExc column.
• Continuation High Schools now have access to the Uncleared Absence Screen, located under the student profile ‘Attendance’ tab.
• At City of Angels, the Teacher Attendance Roster now displays correctly when sorted by a student’s last name.

Athletics

• The Nursing Office Admin Role now has the ability to read the Athletic Screen located under Student Profile Miscellaneous tab.

Census

• The Out of Home Care screen now includes the fields listed below which are populated by the IODS Foster Youth Inbound interface:
  • Attorney Name 
  • Attorney Phone Number
  • Attorney Address
  • Attorney Title 
  • Attorney Email Address 
  • Supervising Social Worker Name 
  • Supervising Social Worker Phone 
  • Supervising Social Worker Email Address

English Learner

• The Master Plan Roster will now display students’ master plan program information.
• A new report, the Individual Reclassification Plan, is now available for elementary and secondary schools with PLTEL and LTEL students.  The report is available in various languages and is intended to be used to discuss the academic progress of English learners.  A job aid has been made available at https://www.lausd.org/Page/9877.

GATE

• The student’s school of enrollment, at the time the GATE referral was created, is now saved in the MiSiS database. 
• The GATE Student Search and GATE Referral screens now include a poverty indicator if a student is enrolled at a Community Eligibility Provision school.
• The Teacher Notification report is now working for a teacher assigned to complete GATE Checklist.  The Notification appears on the top right corner of screen if teacher is assigned to complete a GATE checklist.

Grades

• The Manage Grades by Class student roster will now display single entries that displayed duplicate entries for some students.

Graduation Standards

• The Middle School IGP Report will now display in Alpha order by the student’s Last Name.

Groups

• The Manage Groups report will now display from the Manage Groups screen.

Student Support

• The Student Support Admin can now enter, edit, and delete Contact Log entries they create.
• The Student Support Admin user role now has access to the Academic Interventions screen.
• Student Health and Human Service records are now being interfaced into MiSiS.
• Students with these services will have an SH Alert on the student profile.  When a user hovers over the alert, the message “Student Health and Human Services (SHHS) Record Summary available” under the Support Tab or via Social Adjustment.
• A new screen has been added under the profile Support tab, SHHS Service Summary, which displays all SHHS services for a student.
• The Social Adjustment Report now include SHHS records.
• A selection parameter has been added to the Social Adjustment Report to include an Enrollment Status (Enrolled, Not Enrolled, Both).

Transcripts

• A new refresh button that updates a student’s Graduation Eligibility Status, has been added to the Transcript Details Screen.  Authorized users (Principal, Scheduling Admin, or Counselor Plus) can now refresh the Graduation Eligibility status for any student. This is used whenever an update to a course grade or new Transcript entry has been made.

Reports

• Inline reports will open in new tab in the same browser.  There is no change to the data displayed or export options of the report.  This is done for 508 compliance.
  • Attendance → Attendance Audit
  • Attendance →   Attendance Referral
  • Attendance → Attendance Totals
  • Attendance → Uncleared Absences Report
  • Graduation Standards → Graduation Progress Report
  • Graduation Standards → IGP Report
  • Graduation Standards → SP Grad Exempt Notification Letter
  • Transcript → Transcript Report
  • Student Support → Social Adjustment Report
  • Grades → Report Card - Mailer
  • Grades → Report Card - Non-Mailer

MiSiS Announcements:

Release Notes

Starting with the next release, release notes will no longer be sent via email.  The release notes will continue to be posted on the MiSiS website (http://www.lausd.org/misis) under the What’s New section.  The next releases are planned for October 30th, November 27th, and December 18th.

Parent Portal Four-Digit Personal Identification Number (PIN)

In an effort to improve security and simplify the process of linking a student to a parent’s Parent Portal account, the Information Technology Division (ITD) and the Office of Parent and Community Services (PCS) have created a four-digit Personal Identification Number (PIN).  The four-digit PIN will replace the student’s first and last name during the linking process.  Parents will continue to use the child’s LAUSD student identification number and birth date to enroll in the Parent Portal.  The requirement for a four-digit PIN was implemented on Monday, October 1, 2018.  A letter was sent to the assigned legal guardian identified in MiSiS the week of October 1, 2018 with the child’s four-digit PIN via US mail.  The school’s address will be used as the return address.  Since the letters contain the PIN code, any returned letters must be given directly to the legal guardian.  Click on the following link to view a draft of the letter: http://bit.ly/ParentPortalPINSampleLetter

Please note the following:

• A parent’s PIN code is available to the schools in the MiSiS Focus Dashboard and Reporting System and the Parent Portal Employee Login.  This PIN code should only be provided to the assigned legal guardian identified in MiSiS.
• Parents who previously linked their students to the Parent Portal must use the PIN to verify their accounts.  They will have 30 days from October 1, 2018 to verify their account before ITD disables features from their accounts.
• The PIN is a one-time use only.  If a PIN reset is required, a principal or designee must use the Parent Portal Employee Login screen to reset the PIN.

New Job Aid section for Parent Portal

Documentation to support the implementation of the PIN are available at https://www.lausd.org/Page/10471

Procedures for Student Photos

As schools are starting to hold their Picture Day, Principals are encouraged to visit the LAUSD Photo Portal (https://photoportal.lausd.net) to manage their student photos.  Student photos that are uploaded to the Portal by the school or the authorized photo vendor will appear in MiSiS within 24-48 hours.  Several job aids are available, as well as a checklist, to help schools manage their photos.  Please visit https://www.lausd.org/Page/11923 to view the checklist and student photo job aids.

The following items have been updated/fixed in MiSiS:

Enrollment

• The Elementary Cum Record Label report has been changed to Student Cumulative Record Label.  The report may be run for elementary and secondary schools.
• The Withdrawal History Screen now includes the explanation of Withdrawal Codes and Reasons.
• The Enrollment Screen – Schools are now able to select Entry Code = PreK/TE when editing a PK or TE enrollment record.
• The following screens have been updated for Section 508 compliance:

• • Address History
  • Other Family Members
  • Military Family Members
  • Attendance Category
  • Enrollment History
  • Withdrawal History
• The School Experience Screen – Dates entered by schools for US Start Date and California Start Date will now display correctly.  The ODA CALPADS user role may now edit this screen.

Attendance

• The Attendance Totals Report now displays the correct Teacher and classroom numbers.
• The Attendance At-A-Glance screen no longer includes tardies and “left early” for school bus reason codes.
• The following screens have a new design for compliance with Section 508:

• • Support > Support > Referrals
  • Student > Letters > Attendance Notifications
  • Attendance > Attendance At-A-Glance
  • Student > Attendance > Uncleared Absences

GATE

• The GATE Search Results in Excel format will now include Poverty Status and IEP Status.
• The Recommended and Not Recommended radio buttons on the GATE Referral Screen are now editable if the Parent Consent field = No.
• The link to student grades on the GATE Referral Screen now connects to CCS grades for elementary students.

Grades

• The Manage Grades by Class – CCS link has been removed from the Admin menu.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting Manage Grade by Class link under the Admin menu.
• The Grade CCS link has been removed from the Academics tab of the student profile screen.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting the Grades link from the Academics tab of the student profile screen.
• The Honor Roll Report now filters for the correct Group selected in the selection parameters.
• The Secondary Schools Cumulative Labels Report will now display the classes for withdrawn students, if grades were submitted for them.
• Issues with some students’ data were corrected which caused some teachers to receive errors when submitting grades.
• The Manage Grades by Class screen has been updated with the following features:
  • When a Secondary School teacher is selected, the Course-Section field is not applicable. The field is greyed out and user must click on Search in order to display the teacher’s scheduled courses.
  • Elementary School teachers can now toggle to view courses from previous school years directly from the Class screen.
  • District users can now select any school in the district from the School drop down. The Local District parameter has been removed.

Health Screening

• The CHDP Result field has been removed from the CHDP section of the Health Screening screen.  Schools may now enter a CHDP Date for students up to 18 months before the student will enter 1st grade.

Homeless Students

• A homeless record has been created for every currently enrolled student who had an active Homeless record on the last day of school, in the 2017-18 school year.  Schools may run the Homeless Student Roster for a list of students experiencing homelessness.  As a reminder, schools must have a current Student Residency Questionnaire on file or verified by the Homeless Education Program.

Student Support

• Operations Coordinators can now enter suspension appeals in the Suspension screen.
• The Support > Support > Referrals screen has a new design for compliance with Section 508.

Student Testing

• A new PFT screen is available to enter physical fitness testing data for students in grades 4-12.  Students in grades 5, 7, and 9 will be tested during the testing window per the timeline established by the Student Testing Branch.  To access the screen, teachers must apply for the PE Teacher role through oneAccess.  A job aid has been created and made available at https://www.lausd.org/Page/7019.

Transcripts

• The Transcript Records that have been entered directly into the Transcript Details Screen can now be completely edited.

The following items have been updated/fixed in MiSiS:

Enrollment

• Preferred Name now displays on the following reports: Meal Code Roster, Elementary Class Roster, and Emergency Roster Report.

Scheduling

• Schools will be able to add off-site sections

Attendance

• For secondary and continuation schools, the Attendance Referral Report now counts absences as full days when different absence reason codes are used.
• For secondary campuses with magnet schools, the Uncleared Absence Report, when generated at the preferred location, now includes teachers and students from the magnet school.
• At the continuation schools, the Attendance Referral Report, located under the student profile Attendance tab, now defaults to the enrollment status and the student selected.
• The Reason Code Help Link document has been updated.
• At the magnet schools, the Attendance At-A-Glance screen now displays all section attendance data.
• Students will no longer be eligible for Truancy letters 2 and 3 once their absences have been cleared. Review the Truancy Notification Dates and Policy for additional information.

English Learner

• The following reports/screens have been updated to include Summative ELPAC test results: English Learner Rosters, Master Plan Roster and Label, EL Progress Profile, ELPAC Label (new report), English Language Proficiency Assessment Tab (previously labeled as the CELDT Assessment Tab), and the Student Profile Page will display the student’s Performance Level based on Summative ELPAC.
• Schools will be able to add an Initial Language Classification with corresponding date.

Census Menu

• The following screens have a new design for compliance with Section 508:
• • Census > Health Screening
  • Census > Meal Code
  • Census > Out of Home Care
  • Census > Court Order
  • Census > Bus Schedule
  • Census > Exclusions
  • Census > School Experience
  • Census > American Indian
  • Census > Migrant

Grades

• The Grades by Class and Grades by Student screens will now display the new ELPAC Test scores and Performance Level for students, when applicable.
• The Cum Label Report will now display the Algebra Courses with correct credits for Middle School students.

Linked Learning

• Linked Learning and CTE schools may now update Student Linked Learning records for multiple students using the Mass Linked Learning screen on the Advanced Search Action menu.

Special Education

• The Scheduling Administrator user role has been granted access to the IEP Case Manager report.

Student Support

• A new report, Student Support Summary Report, is now available. This report is very similar to the Social Adjustment Report and may be generated for a selected set of students. It lists all entries for Academic Intervention, Contact Log, Counseling Communication, Intervention, Referral, and SSPT Referrals.  The Student Support Summary Report also includes the corresponding school enrollment information.
• The Social Adjustment Report will now display the Academic Intervention details when this information has been entered for a student.
• The SSPT Referral now allows entry of multiple intervention plans.
• The SSPT Referral Log Report now displays multiple Referral Reasons in one line, per student, per Referral.
• The SSPT Referral Form in-line report now displays the name of the teacher, as of the SSPT Referral Date.
• Due to confidentiality reasons, the Contact Log is limited to specific user roles, for students who are no longer enrolled in the District.  The same view access has been implemented to the Social Adjustment Report.

Student Testing

• The PFT Student Information Report will generate accurate information.
• A new PFT Student Letter is available for students in grades 5, 7, and 9.

Transcripts

• The Testing Information selection parameter, on the High School and Middle School Transcript Reports, now includes exams for selection that are relevant for reporting to Universities.
• The Add New Transcript Records screen will now allow authorized users to input Course Completion Dates for Summer Sessions.
• The Add New Transcript Records screen now allows experimental courses to be added to student records when authorized schools are selected.
• Two new columns, Created By and Created Date, have been added to the Transcript Details screen, which will indicate whether records were posted by a staff member or the system.

Please see the notes below to help you use MiSiS in order to prepare for the start of the new school year.

MiSiS Announcements:

• The MiSiS team has developed some suggestions for the opening of the new school year.  Please be sure to review the Opening of the School Year 2018-2019 Checklist.
• The Office of Student Health and Human Services has released REF-6554.3 - 2018-2019 Opening Day Procedures, which details tasks schools should follow to ensure a successful start of the school year.

Access to MiSiS

ITD has developed and is implementing the oneAccess System for MiSiS. The goal of oneAccess is to simplify the tasks schools will need to take to process their access to student information systems.  Users will be provided default access based upon defined roles and locations as updated in the SAP Payroll/Personnel system.  In addition, the oneAccess System provides the ability for school users to request access online and track the status of these requests for nonstandard access requests, such as access to multiple locations or unique roles.  The system has been deployed since July 31st for MiSiS.  Additional systems (e.g., FOCUS, Welligent, Schoology) will be added in Fall 2018.

The attached documents (oneAccess Approver User Guide and oneAccess Approver FAQ Guide) are provided as additional resources.  As a reminder, principals will have to approve some user requests to access student information.  Principals:  Please check the SPAM folder regularly to ensure oneAccess requests are not misdirected or left pending.  Please call the MiSiS Help Desk (213-241-5200, option 5) with any issues or questions.

MiSiS Updates - August 1, 2018

The following items have been updated/fixed in MiSiS:

Linked Learning/CTE

• A new screen is now available for Linked Learning/CTE schools to enter students’ participation.

English Learner

• The Reclassification Letter will display the DIBELS “Above Benchmark” Performance Level in Korean, Spanish, Armenian, and Chinese languages. 
• The RFEP Monitoring Letter will page break after each student.

Grades

• The CA Content Standards Elementary Schools Report has been updated such that:
  • Students who have been enrolled less than 15 instructional days will now display dashes, instead of question marks, if they do not receive grades.
  • Grades from previous grading periods will now display correctly.
• Students who have been enrolled less than 15 instructional days, and do not receive grades, will display with dashes instead of question marks, on the Teacher Verification of Marks Report.
• The Grades Submitted indicator, on the Grades by Class screen, will no longer require grades for students who have been enrolled for less than 15 instructional days.
• The Honor Roll Report will now display ‘NS’ only for periods that a student has no section enrollment.
• The Secondary Schools Report Card logic has been updated to display the correct Counselor information.

Groups

• The Manage Groups dynamic criteria “Grade in Course” will be available for secondary schools with grades 6-12 to assist in determining course grades based on selected grading period.

Scheduling Reports

• A new rule to determine LTEL students has been implemented in the Class Enrollment, Student Request Status, Students Without Schedules, Off-site Section Enrollment reports and the Sections Editor screen.

Student Support

• Users are now able to select a begin and end date on the SSPT Referral Log.

Transcripts

• The Transcript CSV Report logic has been updated and the official Transcript report will now display accurately. Corrections have been made to reported students Transcript Records.

The Mass Leave Reason Entry Screen

The Mass Leave Reason Screen bug, impacting screen performance, has been fixed. Schools must enter a leave reason code on the Mass Leave Reason Entry screen, for all 12th grade students. See REF-6501.4-17-18 Year-End Coding for All 12th Grade Students.

MiSiS Announcements:

Saturday Makeup School

In support of the Saturday Makeup School pilot program in Local District South, new absence reason codes (V1, V2, V3, and V5) have been added to MiSiS.  The use of these new codes, while available to all schools, is limited to schools that have been approved, in writing, by their Local District superintendent or designee to implement Saturday Makeup School.  Schools that use the new absence codes (V#), and have not yet been approved to participate in the pilot program, may risk reporting inaccurate attendance data and will be asked to correct their data.

Mass Leave Entry Reason Screen

The Mass Leave Reason screen is now available to enter 12th grade leave codes.  Please be aware that the screen loads slowly due to the determination of each student’s graduation status.

Summer School

The Room Finder Report has been updated and now generates for the 2017-2018 Summer Term.

MiSiS - oneAccess

MiSiS Announcement:

New Online Portal for Requesting MiSiS User Roles Now Available

oneAccess (https://oneaccess.lausd.net) is a new portal for requesting new or additional user roles in MiSiS and has replaced the legacy EZ Access Request System.  This new portal will be available to all District and non-District school-based employees.  Users will be able to track when their requests are submitted, manage their existing roles, and keep track of when their access is set to expire.

For more information on how to request and manage MiSiS user roles, click here to view the job aid.  A oneAccess for MiSiS User Guide is also available on the Apply for Access page on the MiSiS website.

Elementary School Scheduling

The elementary rollover process has been completed for the 2018-2019 school year. All students have been rolled over into their next grade level. Schools may now create new sections and assign them to teachers and students for the next year.  Refer to the Elementary Rollover and Scheduling Process on the MiSiS website under the job aids link – https://www.lausd.org/Page/5659

UserVoice

MiSiS introduced the UserVoice tool on March 27, 2018. It allows users to submit and track MiSiS feedback ideas and supports the development of a better MiSiS. Refer to the attachment (UserVoice flyer) for more information.

MiSiS Discussion Forum

Due to the implementation of UserVoice, the MiSiS Discussion Forum has been deactivated and will no longer appear on the MiSiS website.

MiSiS Updates - April 25, 2018

MiSiS Announcements:

Secondary Teacher Attendance Window

Several Secondary teachers experienced issues submitting attendance today due to school and class enrollment records being deleted. The records have been restored. The attendance taking window for all Secondary teachers will be extended beginning on 4/26/2018 until the end of the day 4/27/2018. If teachers cannot submit attendance in MiSiS, attendance should be recorded on a printed Five Column Roster report, adding the names of any students not listed, and crossing out the names of any dropped students; the report must be signed and dated. If attendance is not submitted in MiSiS by the teacher on the same instructional day, the paper record must be retained in the office for five (5) years.

Elementary Teacher Attendance Window

No changes are needed for elementary schools. Elementary teachers can submit attendance for the current day and retroactively for 4 prior calendar days.

Next Year Enrollment

The Next Year Enrollment 2 (NYE2) began running last week.  This process creates a next year enrollment for matriculating students and students with a transfer record.  Schools should run the NYE Error Report (Reports> Enrollment > NYE Error Report) to determine which students could not be processed by Next Year Enrollment.

The following items have been updated/fixed in MiSiS:

Next Year Enrollment

• Several changes have been made to the Next Year Enrollment process this year:
  • Schools may no longer revoke a transfer for Magnet, Dual Language, or Zone of Choice Application programs.  If a parent declines an enrollment for next year at a Magnet or Dual Language school, the school must indicate the decline in the Apply Portal. MiSiS will delete the transfer after receiving the data via interface overnight. If a parent declines a Zone of Choice enrollment, the school should mark the student as a No Show after July 1.
  • MiSiS will automatically create transfers for Special Education students with a school in the Future School Per IEP field on the Special Education Summary Screen.
  • Schools may now enter a transfer for 12th grade Special Education students who will be continuing in an LAUSD school after 12th grade.
  • The School of Residence field is now automatically populated for students matriculating or transferring to a new school.  The field will populate automatically if the student has only one school of residence, or if the student, with multiple boundary schools, is matriculating/transferring to one of those boundary schools. If the student has multiple residence schools, and is not enrolled at one of those schools, the field will need to be entered by the school.

Scheduling

• The Class Enrollment Report sub-report will now display accurate student counts.
• The Student Schedule Summary Report will now display students without schedules.
• On the Manage Groups screen, Special Education Service Type dynamic criteria has been added for selection.
• Static Scheduling Groups will now display for matriculating students.

Attendance

• The Teacher Discrepancy Report - Continuation is now generating successfully.
• The Five Column Roster report is now lists student names in alphabetical order.

Foster Youth

• The Out of Home Care screen and Foster Youth Comprehensive Summary Report will now display student’s Educational Rights Holder and the social worker’s name and contact information, if the information has been provided by DCFS or CALPADS.

Grades

• The Grades Summary Report will now display correctly when Group Category of Counselor is selected.

Graduation Standards

• The A-G Requirements detail screen will now display applied 'G' courses to the 'D' requirement, if needed.
• The High School IGP Report will now display correctly when converted to the PDF format.

School for Advanced Studies

• Validation on the SAS Participation End Date has been removed. SAS schools may enter a future date for the SAS End Date.

Special Education

• A new field, Review Student SPED Eligibility, has been added to the Special Education Summary Screen.  If a Yes is displayed, the student has a prior IEP in LAUSD but re-enrolled without an IEP. The school should review the student’s special education information to determine if the student is eligible for special education services.
• The Eligible for Special Education field on the Special Education Summary Screen now displays Welligent data.

State Reporting

• The Elementary Statistical Report now accurately displays the TE ADA students.

Summer School

• The Summer School Application Report has been updated to display the student address for use in a #10 window envelope.  Please note that a Home Address for the Primary Guardian is required for the address to display on the letter.
• The Confirmation letter now displays the Teacher Name and Room Number of students when Period Sort order is selected.
• The Summer School Course Request Summary Report has been enhanced to offer a detailed view.  This report now mimics the layout of the Roster Report but is intended to be used as a receiving report.
• The Schedule Students screen in Sections Editor, has been updated to allow the pasting of multiple Student ID’s to allow en masse programming.

Transcripts 

• Course numbers containing the letter ‘C’ are no longer available for selection when adding new transcript records. These course numbers will be made available to schools at a future date.

Transportation

• The Transportation field has been moved from the enrollment screen to the Bus Schedule Screen on the Census menu.  Schools will use this field to request non- Special Education Transportation for a student.  If Transportation is approved, the Bus Schedule screen will display the approved Transportation Program and Bus Schedule.

Withdrawal Screen

• Several bugs have been fixed on the Withdrawal screen:
  • Schools will now able to withdraw a student on the same date as a discipline referral.
  • Schools will now able to edit a future withdrawal record created by Next Year Enrollment process.
  • Schools will now able to enter a withdrawal record for a matriculating student.

Student Referrals, Counseling Communications, and Interventions

Last week, an issue prevented users from creating and saving new Student Referrals, Counseling Communications, and Interventions. Updates to existing records were not affected. The issue has been fixed. Users can now create and save Student Referrals, Counseling Communications, and Interventions without receiving an error message.

Referral Email Setting

As a reminder, schools need to maintain their Referral Email Setting to ensure that Student Support referrals can be properly documented and communicated. Here are a few reminders:

• If the school’s Email Referral Settings are not set up, staff will not be able to save student referrals.  Please refer to the MiSiS job aid - Referral Email Setting (https://www.lausd.org/Page/5831), to set up your default email setting for counseling and/or discipline referrals. 
• For schools who have not completed additional steps beyond the default setting - while this will allow school users to save a referral - the “Referred to” parameter will be blank. Please refer to the MiSiS job aid - Referral Email Setting (https://www.lausd.org/Page/5831) for instructions on how to update the missing information.
• If a staff member is not listed on the Email Referral Setting screen, please follow the instructions on the attached document on how to add the staff member.
• Schools are reminded to update the Email Referral Setting when a staff member, who is listed to receive student referrals, is no longer employed at the school. There have been instances where staff members are listed, who are no longer employed at the school, which prevents school users from submitting Student Referrals.

MiSiS – Important Enrollment Information

 The following information is for secondary schools only.

Next Year Enrollment Process - Phase 1 (NYE1)
Next Year Enrollment 1 (NYE1) ran last night.  This process will create an enrollment for non-matriculating students, grades 6-11, at the same school for the next grade level, according to school’s grade level configurations as determined by School Management Services.

Options Schools and NYE1
This NYE1 process will create an enrollment record for non-matriculating students, grades 6-11, at the same school, but the students will remain in the same grade level.

Using Advanced Student Search during the NYE1 Phase

Schools may view next year students by going to Advanced Student Search and using the Enrolled As of Date field of the first day of school in 2018-19 school year to search. For most schools the first day of school will be August 14, 2018. Students in the highest grade level this year (e.g., Grade 8 in Middle Schools and Grade 12 in High Schools), will still appear in the search results for next year at the same grade level until NYE2 runs in early April. 

Secondary Scheduling and Future Year Groups

The future 2018-2019 school year is now available in the Master Scheduling screen.  Schools may now begin the future year scheduling process for non-matriculating students, grades 6-11.  For more information on the future year scheduling process, refer to the support materials on the MiSiS website: http://www.lausd.org/Page/3467. When using the Advanced Student Search during the NYE1 phase to create groups for future year scheduling, students in the highest grade level will be included in the search.  When validating the group membership, only valid future year students will be added.

Schoology Announcement:

All elementary school teachers can now access the online gradebook for their class in Schoology. Changes to class rosters are sent from MiSiS to Schoology nightly. To access the online gradebook in Schoology, teachers log in using their Single-Sign On (SSO) at http://lms.lausd.net and select the class in the “Courses” menu.

The following items have been updated/fixed in MiSiS:

Enrollment

• The Emergency Roster Report now includes the complete student schedule for all students.
• The Transfer Screen no longer includes Independent Charter Schools or Magnet Schools.  Schools cannot enter transfers to Independent Charter or Magnet schools.
• Students may not be withdrawn from a school if a student has been marked as a No Show.

Scheduling

• The Missing Student Request Report (Pre-commit) has been modified to reflect the number of potential conflicts based on the number of instructional periods available.

Attendance

• The Uncleared Absences Report – Continuation is now available under the Reports menu.
• The Uncleared Absences Report:

• • Displays all students with uncleared absences.
  • Displays the school principal’s name accurately on the report.
  • Includes the option of sorting by Period/Teacher.
  • Displays the groups accurately in the parameters.
• At Span schools, the Attendance at a Glance screen now displays the attendance data accurately for secondary students.
• The Student Truancy Report, located under the Admin menu, now includes pagination with the option to show 50, 100, 150, 200 students per page.
• At Magnet Schools, the Student Attendance Totals report, located under the Attendance tab of the student profile, now displays the meeting pattern of the preferred location.

GATE

• The GATE Student Search now includes a parameter for Student Race and Hispanic/ Latino indicator.

Grades

• The Options Schools Report Card has been updated to correctly count absences and tardies.
• The Retention Warning Notice has been removed from the CA Content Standards Elementary Schools Report Card for TK students.
• A new link, ‘Back to Student Roster’, has been added to the teacher’s Grades by Student screen that returns them to the attendance roster screen, where they can select additional students to continue awarding grades.
• The Grade Submission Confirmation alert will now display at the center of the screen so that teachers will no longer need to scroll to click it.
• The display of the Retention Warning Notice on the CCS Elementary Schools Report Card for K-6 grade students, has been modified such that it is confined within a column for better visibility. It will no longer wrap into the beginning of the next row.
• Various errors in grades have been fixed for reported students.

Student Support

• The Contact Log now provides the ability to document contacts for withdrawn student. The role of Principal, Office Manager, Counselor, and School based PSA, will be able to create/enter/update/delete Contact Log entries.
• The Referral Search, located under the Admin menu, now includes the option to search for Referrals with no action taken.
• For students who have an SSPT referral and who matriculate to the next school level (i.e., middle to high school), the “Case Manager” drop-down field, located in the Intervention Plan tab, now displays the current school of attendance staff.
• Previously entered Counseling Communication entries, can now be edited by the person who created the record, as well as the user with the Scheduling Administrator role.

Student Testing

• The new ELPAC Student Tracker Screen has been created to assist schools with the tracking of students eligible for the summative ELPAC test.  The job aid is available on the MiSiS website: https://www.lausd.org/Page/9877
• Once test information is submitted on the ELPAC Student Tracker screen, a record (ELPAC Student Tracker Tab- Student Profile) will appear under Services > English Learner > ELPAC Student Tracker Status, displaying the school name where the student tested, the test turn-in date, test purpose of Summative, and the name of the employee who submitted the record through the ELPAC Student Tracker screen.

Transcripts

• The Transcript Records have been fixed for students who were given a course number containing the letter ‘C’. These course numbers are provisional and are not to be used by schools at this time. For the affected students, the ‘C’ course numbers have been replaced with the same course number that does not contain the letter ‘C’.
• Various errors in Transcript records have been fixed for reported students.

Schoology Announcement:

Student photos are now visible in the online gradebook for all students that have a photo in MiSiS.

The following items have been updated/fixed in MiSiS:

Enrollment

• The bug that prevented the enrollment of students in TE, has been fixed.  Schools may now enroll TE students.
• The Grade Level Change screen has been updated.  Schools may now change the grade level for students with more than one grade level change this year.
• Dental Examinations can now be entered on the Health Screening screen.

Scheduling

• The Elementary Reorganization Report has been modified to display RSPM (RSP Math), RSPE (RSP English) or Yes (when a student has multiple RSP services). The report will also display the new CCS marks for elementary students.
• In the Sections Editor Screen, after selecting a section, users may now sort on the Student ID. When creating or editing an Independent Study section using Period X, schools will not be able to select the "Exclude Attendance" attribute or remove the “Independent Study” or “Exclude Grades” attributes.
• In the Manage Groups Screen, the "Days Absent" Dynamic Criteria will no longer be available for schools. When transferring students from one group to another, only active groups will display in the "Target Group" dropdown. Dynamic Groups will now generate quicker. The system will prevent schools from adding students to multiple learning communities and counseling groups.
• The Advanced Search and Student Profile system will allow users to add students to learning communities and counseling groups through the Student Profile and the Advanced Search screens.

Attendance

• The Continuation Uncleared Absence Report is now available under the Reports menu.
• The teacher and substitute roles are now able to change an individual student’s status to “P”.
• The Truancy Letter 2 will now only display absences from the current school year.

Grades

• An error message is no longer displayed when attempting to access the Grades by Student screen for any students withdrawn as of SY 2016 - 2017.
• The Counseling List Report now displays the results based on the selected parameter.
• When entering grades, teachers and office staff, will now have the capability to mass-assign to all students in the class roster, the mark of 'N/A' for the content standards of specific subject areas.
• Teachers can now enter grades for TK students in TBE programs.
• The borders, for each group of Academic Subjects, are now in bold to make the CA Content Standards Elementary Schools Report Card sections more distinguishable.
• The Helper Text pop up (available in the ‘Grades by Class and Grades by Student’ screens) has been updated with more helpful information.
• The Elementary Schools Teacher Verification Report’s ‘Assigned Subject’ label has been changed to ‘Strands Addressed this Grading Period’. The question mark symbol (?) used for missing grades, is now bolded for easier identification.
• The Secondary Schools Report Card, when generated for Magnet Schools, will now display the control sheet when the 'Distribute by' option is selected.

Graduation Standards

• The Middle School IGP report has been updated to display students’ names in standard format.

State Reports

• The Continuation Statistical/SMASR now displays the In-School Suspension Attendance Minutes correctly in the SMASR.
• The Scheduling Administrator role now has access to the COA Elementary Statistical Report.
• The Capture Code and the “As of Date” on the Elementary Classification Report now display correctly.

Student Support

• School Users will now be able to create/update SSPT Referrals, Support Referrals, Interventions, and Counseling Communications that fall within student's school enrollment begin and end dates.
• Per policy, teachers may not suspend a student from a class more than once, every 5 school days. This validation has been implemented in the suspension screen.
• Only the Principal and Discipline Designee roles will be able to enter Category I offenses that require an expulsion recommendation, using the Referral screen.

Transcripts

• The Transcript Report Group parameter drop down now displays all Groups when the Group Category of ‘All’ is selected.
• Data corrections have been made to reported students’ Transcript Details.
• A screen has been created for adding new Transcript Records. The new screen will allow users to enter manual Transcript Records more quickly by auto-populating certain fields, and allowing the user to save and continue after each record.

Schoology Announcements:

The “Schoology Enhancement Survey” is available at our website: http://www.lausd.org/pls/. Based on the top requests from the survey, the following features will be available in the gradebook at the end of January 2018:

• The Roster Display Option, in the gradebook roster, has been updated to allow teachers to sort their gradebook roster with the following options: Ascending; Descending; Last/First; or First/Last.
• Teachers will have the option to view the full student’s name in the gradebook screen by selecting “View Full Student Name” under the View settings.

The following items have been updated/fixed in MiSiS: